Administration Assistant - Fixed Term Contract

Harrods; City Of London; On-site; GBP 22,000 - 30,000; Full time

Job summary

A luxury department store in London is seeking an Admin Assistant to support the Restaurants & Kitchens team on a 12-month fixed-term contract. The ideal candidate will have prior administrative experience, strong communication skills, and familiarity with the hospitality industry. Responsibilities include scheduling, processing invoices, and providing general administrative support. Benefits include flexible working, a company pension, and up to 33% in-store discount.

Benefits

Company pension

Flexible working

22 days’ holiday

Birthday off

Up to 33% in-store discount

Travel season ticket loan

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Understanding of the hospitality industry.
• Experience working with different stakeholders.

Responsibilities

• Scheduling meetings and taking meeting minutes.
• Processing service charge for the Restaurants & Kitchens division.
• Processing expenses, PO’s, and invoices.

Skills

Attention to detail

Engaging communication skills

Ability to work in a fast-paced environment

Relationship building

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Visio

Workday

Job description

An exciting opportunity has arisen for an Admin Assistant to join our successful Harrods Restaurants & Kitchens office team and support our daily operations on a 12 month Fixed Term Contract.

About The Role

As an Admin assistant, you’ll act as the vital support for the team within the offices of Restaurants & Kitchens. This role will sit in a centralised function that supports the team operations with admin assistance, reporting, database management and tasks that arise from the senior team.

You’ll provide administration support for the Operations team and chefs, including but not limited to the following responsibilities:

• Scheduling meetings and taking meeting minutes as required
• Ownership of the processing of service charge for the Restaurants & Kitchens division
• Process expenses, PO’s and invoices within the Company guidelines/timeframes; manage issues and elevate as required
• Support with the processing of payroll and recharge as required
• Ensuring that the necessary actions, paperwork and action plans are produced for internal stakeholders to the required timelines
• Participating in the Communications committee
• Preparing presentations
• Coordinating any project work as required

About You

You’ll have proven experience as an administrative assistant or in a similar role and an ideally have a clear understanding of the hospitality industry.

More specifically, you will have:

• The ability to work within a fast paced environment and adapt to ever changing priorities
• Engaging communication skills with the ability to build relationships across a diverse team
• Experience working with different stakeholders – both internally and externally
• Attention to detail
• Excellent working knowledge of and proficiency with Microsoft Outlook, Word, Excel, and PowerPoint. It would be advantageous to also have experience working with Visio and Workday.
• Some knowledge or experience working within hospitality

About Us

Harrods is one of the world’s leading luxury department stores and a destination for top designers, and the most sought-after brands from around the globe. Our combined mission is to make visiting our iconic Knightsbridge store one of the world’s most inspiring shopping experiences.

Our Promise to You

Help us make anything possible for our customers and we’ll do something remarkable for you. As well as offering a friendly environment to inspire your best work, we provide abundant opportunities and support to build an exceptional career across the varied specialisms of our business.

In return for your hard work, you’ll benefit from an excellent benefits package, including a company pension, flexible working, 22 days’ holiday and your birthday off, up to 33% in-store discount and a travel season ticket loan.

Uniquely You

Whilst our job adverts outline the ideal qualities, skills, and prior experience for the role, we believe in the potential for growth and value individual strengths. If you can demonstrate the majority of skills and strong experience to thrive in this role, we would encourage you to apply.

At Harrods we believe the personality and authenticity of our people sets us apart. We celebrate and invite applications from all cultures, backgrounds, tastes, and experiences and are proud of our culture where people from all walks of life can grow and thrive. What makes you unique makes us exceptional.

If you want to know more about our people and our culture, search #TogetherHarrods on LinkedIn, Facebook or follow us on Instagram @togetherharrods