Administration Assistant - Fixed Term Contract

Harrods; Camden Town; On-site; GBP 25,000 - 30,000; Full time

Job summary

A luxury department store in Camden Town is seeking an experienced Admin Assistant to support the Restaurants & Kitchens team. This role involves scheduling meetings, processing service charges, and supporting payroll. Candidates should have strong administrative skills and proficiency in Microsoft Office. Benefits include a company pension, flexible working, and discounts.

Benefits

Company pension

Flexible working

22 days' holiday

Up to 33% in-store discount

Travel season ticket loan

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Ability to work within a fast-paced environment.
• Engaging communication skills with diverse teams.

Responsibilities

• Scheduling meetings and taking meeting minutes.
• Processing invoices and expenses as required.
• Providing administration support for the Operations team.

Skills

Administrative experience

Communication skills

Attention to detail

Microsoft Office proficiency

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Visio

Workday

Job description

Here at Harrods, we currently house more celebrity chefs, and exclusive dining brands than any other location in the UK. An exciting opportunity has arisen for an Admin Assistant to join our successful Harrods Restaurants & Kitchens office team and support our daily operations on a 12 month Fixed Term Contract.

About the Role

As an Admin assistant, you'll act as the vital support for the team within the offices of Restaurants & Kitchens. This role will sit in a centralised function that supports the team operations with admin assistance, reporting, database management and tasks that arise from the senior team.

You'll provide administration support for the Operations team and chefs, including but not limited to the following responsibilities:

• Scheduling meetings and taking meeting minutes as required
• Ownership of the processing of service charge for the Restaurants & Kitchens division
• Process expenses, PO's and invoices within the Company guidelines/timeframes; manage issues and elevate as required
• Support with the processing of payroll and recharge as required
• Ensuring that the necessary actions, paperwork and action plans are produced for internal stakeholders to the required timelines
• Participating in the Communications committee
• Preparing presentations
• Coordinating any project work as required.

You’ll have proven experience as an administrative assistant or in a similar role and an ideally have a clear understanding of the hospitality industry.

More specifically, you will have:

• The ability to work within a fast paced environment and adapt to ever changing priorities
• Engaging communication skills with the ability to build relationships across a diverse team
• Experience working with different stakeholders - both internally and externally
• Attention to detail
• Excellent working knowledge of and proficiency with Microsoft Outlook, Word, Excel, and PowerPoint. It would be advantageous to also have experience working with Visio and Workday.
• Some knowledge or experience working within hospitality

Harrods is one of the world's leading luxury department stores and a destination for top designers, and the most sought-after brands from around the globe. Our combined mission is to make visiting our iconic Knightsbridge store one of the world's most inspiring shopping experiences.

Our Promise to You

Help us make anything possible for our customers and we'll do something remarkable for you. As well as offering a friendly environment to inspire your best work, we provide abundant opportunities and support to build an exceptional career across the varied specialisms of our business.

In return for your hard work, you'll benefit from an excellent benefits package, including a company pension, flexible working, 22 days' holiday and your birthday off, up to 33% in-store discount and a travel season ticket loan.

Uniquely You

Whilst our job adverts outline the ideal qualities, skills, and prior experience for the role, we believe in the potential for growth and value individual strengths. If you can demonstrate the majority of skills and strong experience to thrive in this role, we would encourage you to apply.

At Harrods we believe the personality and authenticity of our people sets us apart. We celebrate and invite applications from all cultures, backgrounds, tastes, and experiences and are proud of our culture where people from all walks of life can grow and thrive. What makes you unique makes us exceptional.

If you want to know more about our people and our culture, search #TogetherHarrods on LinkedIn, Facebook or follow us on Instagram @togetherharrods