Administration Assistant | Essex Partnership University NHS Foundation Trust

Essex Partnership NHS Foundation Trust; Maldon; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare organization located in Maldon, UK, is seeking an Administrative Support professional to join their Psychological Services team. The role involves general administration, ensuring accurate correspondence, and managing patient records. Applicants should have proficiency in Excel and administrative tasks. The position offers a supportive environment, flexible working options, and a variety of staff benefits, including vacation days and pension contributions.

Benefits

27 days holiday plus bank holidays

Excellent pension of up to 14.5%

Staff discounts including NHS discounts

£8K relocation package

Interest-free season ticket loans

Qualifications

• Experience with the full range of administrative work practices and software programs.
• Skilled in utilizing the Outlook email system for correspondence.
• Ability to support new users in Patient Records management.

Responsibilities

• Ensure all correspondence is presented accurately using relevant procedures.
• Arrange meetings with both internal and external stakeholders.
• Produce order lists for equipment and supplies accordingly.

Skills

Proficient in Excel

Administrative work practices

Knowledge of Patient Records management

Job description

Overview

Working as a part of Psychological Services for the Multi Professional Approved Clinicians Team. The duties will be general administration to include utilising outlook email system and regularly updating spreadsheets so the need to use Excel would be required, arranging meetings internal along with external, producing letters and updating documents accordingly. Producing order of equipment, uniform, books via our accounts system and placing the orders accordingly.

Responsibilities

• Responsible for ensuring all correspondence is presented accurately and appropriately using Trust and departmental procedures and medical terminology used by the clinical staff.
• To be skilled and experienced in the full range of Administrative work practices, software programmes and specialised functional terms. Additional training will be provided.
• To be proficient with the knowledge of Patient Records management supporting new users and instructing them as necessary. To use the knowledge and experience to meet the needs of the clinical teams by completing non-routine tasks on a daily basis.
• To update skills as necessary and attend mandatory training and maintain records as per Trust policy.

We value you

Valuing you. Recognising your dedication. At EPUT, we look after you.

• Receive supervision and support to help you fulfil your potential.
• Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
• If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
• We run recognition awards to recognise staff's hard work and dedication.

Benefits

• 27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service.
• Excellent pension of up to 14.5% of your pensionable pay.
• Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
• £8K relocation package if you move to Essex to join us.
• Season ticket loans are interest‑free to cover the cost of travelling to and from work via tram, rail, or bus.

Flexible working

• Flexible working: available from day one for most roles.
• Job share: Applications for job shares are welcomed.

Application information

Please refer to the attached Job Description and Person Specification for a detailed list of responsibilities.

This advert closes on Thursday 11 Dec 2025