Administration Assistant – contract.

Taylor James Resourcing; City Of London; On-site; GBP 30,000 - 35,000; Full time

Job summary

A prominent recruitment firm in London seeks an experienced Administration Assistant for a three-month contract. Responsibilities include managing admin tasks, supporting the team, producing reports, and maintaining office supplies. Ideal candidates will have previous corporate administration experience and basic secretarial skills. Competitive salary between £30,000 - £35,000 per annum is offered.

Qualifications

• Proven experience in a corporate administration role is essential.
• Ability to manage multiple tasks efficiently under tight deadlines.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist the Administration Manager with support tasks.
• Manage the Admin Inbox and related queries.
• Produce accounts and management reports timely.

Skills

Previous administration experience

Basic secretarial skills

Database management

Report production

Job description

Overview

Administration Assistant – contract. To £35,000

This highly regarded financial services organisation has an excellent market reputation and is now looking for an experienced administrator with some basic secretarial skills, initially on a three month contract basis for their City of London office. Previous administration experience in a corporate environment is essential.

Duties

• Assist the Administration Manager to provide administrative support to the team, including updating databases, creating bills and helping with projects.
• Being responsible for the Admin Inbox, dealing with all tasks such as setting up and adding people to online workspaces, account amends, formatting documents, dealing with incoming post and other adhoc queries.
• Help produce accounts and management reports, which include financial statements, in a timely manner, within agreed timescales, escalating to the Administration Manager where necessary.
• To sort and organise post, sorting through the originals taking out cheques/requests from managers/sending on to clients and ensuring outgoing post is collected.
• To scan team documents as required, following the team’s procedures.
• To support all members administration team administrative assistance as necessary.
• Answer the telephone, transfer calls, and take detailed messages to pass on in a timely manner.
• To provide PA cover in the absence of other team administrators.
• Support all members of the team and provide admin assistance as necessary
• To ensure stationery supplies are appropriately always stocked.
• To save documents on the network according to the firm’s procedures, to ensure that other Administrators can gain access if required.
• To respect and maintain the confidentiality of the processed material and ensure that any regulations concerning security or confidentiality (such as safeguarding password) are complied with.
• Ensure the team telephone system is appropriately covered at all times, escalating to the Administration Manager where necessary.

Location: London | Sector: ADMINISTRATION | Type: Contract | Salary: £30,000 - £35,000 per annum | Email: [e-mail] | Ref: BT962