Administration Assistant - Commercial Real Estate Leicester

Freeths; Leicester; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading commercial real estate firm in Leicester is seeking an experienced Administration Assistant to provide comprehensive administrative support to their team. The successful candidate will have excellent time management and organizational skills, and be detail-oriented. This role includes managing client enquiries, preparing legal documents, and utilizing AI tools to enhance productivity. Join a diverse and inclusive team focused on collaboration and continuous improvement.

Qualifications

• Possess a solid foundation of office experience in a similar role.
• Flexible, professional, and client-focused.
• Strong analytical and problem-solving skills.
• Methodical and committed to delivering high quality work.
• Positive and enthusiastic team player.

Responsibilities

• Manage client enquiries and compliance checks.
• Prepare legal documents and Land Registry applications.
• Utilise AI tools to enhance productivity.
• Handle correspondence and follow up on deadlines.

Skills

Excellent time management skills

Strong communication skills

Detail-oriented

Organisational skills

High level of initiative

Ability to work in a team

Strong computer skills in MS Office

Tools

Microsoft Copilot

Job description

Job Description

Administration Assistant – Commercial Real Estate

Leicester

About the Role

If you are an experienced property secretary/administration assistant and enjoy being part of a successful, high performing and friendly team then this role could be just for you. You’ll be working closely as part of our dynamic Leicester Commercial Real Estate team to ensure they have an effective, efficient and comprehensive administrative support. The successful candidate will possess excellent time management skills, be conscientious, adaptable, personable, proactive, detail oriented and will need to be able to work well in a team, building strong relationships with our team and our clients. This is a full‑time office‑based role.

Key Responsibilities

• Deal with instructions via audio transcription and via email
• Manage initial client enquiries, file opening protocols, and compliance checks
• Respond to client and lawyer queries promptly and professionally, providing updates and managing expectations
• Handle incoming correspondence and emails, ensuring timely distribution and response
• Record, monitor, and follow up on key deadlines and case milestones
• Retrieve and organise information from physical and digital files as required
• Request property searches and Land Registry documents
• Prepare, format, and distribute legal documents, reports, and communications
• Prepare Docusign envelopes
• Prepare Land Registry applications
• Prepare SDLT applications
• Deal with Land Registry correspondence/requisitions
• Leverage AI tools such as Microsoft Copilot to enhance productivity, document drafting, and data management
• Contribute to continuous improvement initiatives and the adoption of new technologies
• Willingness to learn and adapt to new technologies.

Person Specification

• Possess a solid foundation of office experience in a similar role
• Flexible, professional, and client‑focused
• Strong communication skills with the ability to interact effectively at all levels internally and externally
• Excellent organisational and time management skills with the ability to prioritise and meet deadlines
• Strong analytical and problem‑solving skills
• High level of initiative, accuracy, and discretion in handling sensitive information
• Methodical, detail‑oriented, and committed to delivering high quality work
• Confident working independently and collaboratively within an inclusive and diverse team
• Self‑management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment
• Positive and enthusiastic team player
• Utilise digital platforms and communication tools to ensure seamless workflow and collaboration
• Strong computer skills, specifically in relation to MS Office

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Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.