Administration Assistant at Woodlands Academy

Hartsholme Academy; Grimsby; On-site; GBP 21,000 - 26,000; Full time

Job summary

Woodlands Academy in Grimsby is seeking an Administration Assistant to be the welcoming face of the school. You will handle front-desk duties, support the leadership team, manage diaries and records, and assist with student welfare and safeguarding.

The role requires 4 GCSEs including English & Maths, school administration experience, and strong Google Workspace skills. The position offers term-time hours plus extra days, with a salary scale of £26,016 (FTE) or £20,955 (Actual).

Qualifications

• Qualified: 4 GCSEs (Grade 4/C or above) including English and Maths.
• Previous administrative or receptionist experience (school environment preferred).
• Proficient in Google Workspace with excellent communication skills.
• A calm, professional demeanor with the ability to prioritise a demanding workload.

Responsibilities

• Reception Excellence: Welcoming visitors, managing the switchboard, and ensuring safeguarding procedures are followed.
• Administrative Support: Assisting the leadership team, managing school diaries, and document and report processing.
• Student Welfare: Managing student attendance records, delivering first aid, and assisting with medical checks.
• Information Management: Updating MIS systems and maintaining secure, accurate student and staff records.

Skills

Google Workspace

Reception experience

Calm demeanor

Prioritising workload

Education

GCSEs including English & Maths

Tools

Google Workspace

Job description

About this Role

Administration Assistant - Woodlands

Make a difference as the welcoming face of Woodlands Academy! At Woodlands Academy we are looking for a professional and friendly individual to join our team. If you are highly organised, enjoy a fast-paced environment, and are passionate about supporting student success, we want to hear from you.

At Woodlands Academy, we believe that everyone belongs. Our Principal, Becky Wright, leads with a philosophy of unconditional positive regard, where safeguarding and high-quality, inclusive education are at the heart of everything we do. We strive to create a "warm hug" of an environment-a place where both staff and students are empowered to thrive, regardless of their starting point or background.

Woodlands is a school where we celebrate the individual. You will be part of a supportive network that values kindness, integrity, and collaboration, ensuring that every member of our team has the tools to provide an ambitious education for our children.

Location: Woodlands Academy, Grimsby

Salary Scale: Scale 2, Points 4 £26,016 (FTE) £20,955 (Actual)

Hours: 35 hours per week, Term time plus 5 days

Reports to: Principal/SLT

Closing Date: 30th September 2026, Midday

Interviews will be held: 5th October 2026

Start Date: ASAP

The role:

• Reception Excellence: Welcoming visitors, managing the switchboard, and ensuring safeguarding procedures are followed.
• Administrative Support: Assisting the leadership team, managing school diaries, and document and report processing.
• Student Welfare: Managing student attendance records, delivering first aid, and assisting with medical checks.
• Information Management: Updating MIS systems and maintaining secure, accurate student and staff records.

Who We Are Looking For

• Qualified: 4 GCSEs (Grade 4/C or above) including English and Maths.
• Experienced: Previous administrative or receptionist experience (school environment preferred).
• Skilled: Proficient in Google Workspace with excellent communication skills.
• Adaptable: A calm, professional demeanor with the ability to prioritise a demanding workload.

About our Trust

We are proud to have the highest performing primary and secondary schools in our area and we are honored to have been shortlisted for the TES Inclusive Trust of the Year Award. Most importantly, we are proud that we are improving the life chances for our children and giving them the tools and the values to lead happy and successful lives.

Our Vision

Our Vision is to empower and inspire children, adults and communities to be ambitious, healthy and kind, dedicated to making our world a better place. The work we dis underpinned by our DANCE values and our magnificent seven behaviours;

Our Fantastic Five Values

D - Harbour children deserve joyful (delight)schools that ignite creativity and learning through play. We invest in colleagues to ensure success and promote lifelong well-being for everyone.

A - We recruit the best colleagues and nurture talent in safe environments, inspiring our children to strive for excellence (ambition). By learning from the best, we improve and give back to our communities.

N - Harbour schools are rooted in care, valuing respect and empathy (nurture). We create supportive environments where children and colleagues thrive, preparing them for the future.

C - We promote pride, inclusion, and civic responsibility, celebrating diversity and community. Colleagues will experience belonging through collaboration, well-being, and continuous development.

E - Success comes when colleagues are empowered to innovate, take risks, and learn from failure. At Harbour, we encourage creativity and collaboration, helping both children and colleagues achieve their goals.

Our Magnificent Seven Behaviours

• We will act with integrity, honesty and transparency in all that we do
• We will trust our fellow professionals and value their skills and knowledge
• We will work collaboratively and encourage others to do the same
• We will work inclusively, building and celebrating inclusive and diverse communities
• We will be kind to ourselves and in all our dealings with others, acting with compassion and empathy
• We will communicate regularly and with clarity with our stakeholders and with each other, welcoming and reflecting on constructive feedback from others
• We will be aspirational for all, wanting the best for ourselves and for everyone

Come and join our happy, values led trust that truly believes in "success and happiness for all"

Harbour Learning Trust is committed to safeguarding and promoting the welfare of children. All posts are subject to satisfactory background checks and enhanced DBS.

We truly believe that once you visit Woodlands Academy, a part of our incredible school stays with you. We warmly welcome visits to our school - please reach out to organise a tour or to discuss the role in more detail.

School office;

01472 500900

[email protected]