Administration Assistant

Fife Cultural Trust; Kirkcaldy; Hybrid; GBP 24,000 - 26,000; Full time

Job summary

A cultural organization located in Kirkcaldy is looking for an Administration Assistant to provide clerical and operational support. The role involves managing inquiries, utilizing Oracle and Excel for various tasks, and ensuring effective communication. This is a hybrid position requiring 14.4 hours of work per week. Candidates should have strong organisational and interpersonal skills, and the position offers generous benefits including a local government pension scheme.

Benefits

Local government pension scheme

Generous holiday allowance

Flexible working opportunities

Discounted gym/swim memberships

Qualifications

• Excellent organisational skills with attention to detail.
• Good interpersonal and communication skills.
• Ability to work under pressure and as part of a small team.

Responsibilities

• Provide clerical, administrative and operational support.
• Use Oracle and ASH systems for purchasing and invoicing.
• Handle data entry and public inquiries effectively.
• Ensure smooth communication within the team.

Skills

Organisational skills

Attention to detail

Interpersonal skills

Communication skills

Ability to work under pressure

Tools

Oracle purchasing

ASH invoicing systems

Excel

Job description

Contract Type:Permanent

Grade:FC03

Salary:£24,740.74 - £25,885.80 per annum, pro-rata (£13.18 - £13.79 per hour)

Hours:14.4hoursper week

Location:Iona House / Hybridworking

Job Reference:ON000588

We areOnFifeand as Fife’s largest cultural organisation we specialise in making jaws drop, hearts warm, eyes light up and imaginations run wild. We work witha huge rangeof partners, artists and creatives and our spaces are some of Fife’s favourite places. An ambitious leadership-oriented charity, we’rebuilt on strong values, and those values make us who we are – Fearless, Inviting, Fair and Exciting.

We’rea real Living Wage employer, and we offer a local government pension scheme, generous holidayallowanceand flexible working opportunities. If you need to travel for work, we can provide pool cars ifyou’renear head office or pay travelexpensesso you are not out of pocket! Along with this, you can also access discounted gym/swim memberships and other employee benefits.

The Role

We havea great opportunitywithin the Corporate Services team for someone ready to embrace a new challenge as an Administration Assistant.

As Administration Assistant, you will closely communicate and work with the administrative team to provide clerical, administrative and operational support for the Trust, using Oraclepurchasingand ASH invoicing systems,Excel for data entry and reports,reception tasks, dealing with public and staff enquiries and requests etc. You will play a crucial role in ensuring smooth,effectiveandtimelycommunication while dealing with the tasks.

This post is for 14.4 hours per week with Friday morning being arequirement,the remaining hours are open to discussion.

You can view the full job spec on our current vacancies page on our website.

About You

You will have excellent organisational skills with attention to detail, good interpersonal and communication skills as well as the ability to work under pressure and as a part of a small team.

How to Apply

If you would like to find out more information about this role before applying,pleasecontactRaimonda Brown, Business Support Supervisor (Admin)for an informal chat. Contact details can be found on our current vacancies page on our website.

When you’re ready to apply, please complete our application form and equal opportunities form and return them to the HR team at [e-mail]. The application pack can be downloaded from our current vacancies page on our website.

The closing date for applications isThursday 27thNovember 2025at 5pm.

Interviews will takeplaceonFriday12thDecember 2025atOnFife’sHeadquarters,Iona Housein Kirkcaldy.

OnFifeis an equal opportunities employer.

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