Administration Assistant

Orion Group; Evanton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prominent recruitment agency in Scotland is seeking an experienced Administration Assistant to join a supportive and fast-paced environment. The full-time role involves conducting hospitality for visitors, managing training administration, and maintaining various administrative duties. Candidates should possess strong administrative skills, a positive attitude, and proficiency in Microsoft Office 365. This opportunity promises to enhance your professional journey while ensuring an inclusive workplace.

Qualifications

• Previous administrative experience is essential.
• A good working knowledge of Microsoft Office 365 applications is required.
• Excellent communication skills both verbally and written are necessary.

Responsibilities

• Conduct hospitality for visitors ensuring meeting rooms are prepared.
• Meet and greet visitors and act as front of house.
• Assist with training administration as required.
• Maintain security reports and distribute them.
• Prepare Purchase Requests as necessary.

Skills

Administrative experience

Microsoft Office 365

Positive service attitude

Organisational skills

Excellent communication

Team player

Job description

Overview

Are you an organised and people-focused professional?

Our client is seeking an experienced Administration Assistant to provide vital support across the business. This full-time role (40 hours per week, Monday to Friday) is offered on an ongoing contract, presenting an excellent opportunity to join a supportive, fast-paced environment.

Responsibilities

• Conduct all hospitality for visitors ensuring meeting rooms have everything they need
• Meet and greet visitors and act as front of house, arranging appropriate PPE
• Ensure that anyone entering site has either completed a visitor or a contractor induction in liaison with site security
• Assist the Recruitment & Training Administrator with any training administration required
• Collate work instructions and update the Training Matrix
• Coordinate Occupational Health visits and distribution of paperwork
• Coordinate cleaners
• Control stationary stock and prepare stationary orders as and when required
• Ensure printers onsite are working and stocks of consumables are available and coordinate callouts of engineer visits for printers on site
• Updating the Vehicle and Plant Maintenance Spreadsheet & distribute any issues
• Assistance with HAZOB & ORCA/Gemba Cards filing
• Assisting the OMF Department with General Administration
• Prepare Purchase Requests as required
• Ensure the daily and weekly security reports are completed and distributed
• Create and distribute site zone safety inspection rotas, maintain tracker allocate actions
• Receipting of delivery notes on GEOS
• Maintain plant timesheets for Operations Lead
• Skips Coordinate collection / exchange /uplifts and maintain registers
• Maintain the IT Store returning to Aberdeen any items as required
• Any other administration duties as and when required

What we're looking for

• Previous administrative experience
• Good working knowledge of Microsoft Office 365 applications
• Positive and friendly service attitude
• Ability to organise own workload, to work accurately and multitask
• Excellent communication skills both verbally and written
• Team player but also able to work on own initiative

Our role in supporting diversity and inclusion

As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment