Administration Assistant

Tate; Eastleigh; On-site; GBP 24,000 - 25,000; Full time

Job summary

A professional services firm is seeking an Administration Assistant for their Alresford office. The ideal candidate will manage client files, ensure documentation is compliant, and provide admin support to lawyers. This role requires excellent attention to detail, strong organisational skills, and a driving licence for travel between locations. Join a supportive team and develop your skills in a growing firm that values its people.

Qualifications

• Excellent attention to detail and accuracy.
• Strong organisational skills and the ability to manage time effectively.
• Confident communication skills and a professional telephone manner.
• A discreet, reliable approach to handle confidential information.
• Clean driving licence is essential.

Responsibilities

• Prepare new client files and support onboarding processes.
• Manage client identification and checks using digital systems.
• Handle incoming phone calls and direct queries.
• Create a warm and professional front-of-house experience.
• Provide flexible admin support to lawyers and the wider team.

Skills

Attention to detail

Organisational skills

Confident communication

Good working knowledge of Microsoft Office

Positive attitude

Reliable approach

Education

GCSEs in English and Maths

Job description

Administration Assistant

Location: Winchester / Alresford | Salary: £24,800‑£25,000 DOE

We’re delighted to partner with an established and rapidly growing professional services firm to find a confident Administration Assistant for their Alresford office. This is a fantastic opportunity to join a supportive, ambitious business at a truly exciting stage of expansion.

What you’ll be doing

• Preparing new client files and supporting smooth onboarding processes
• Managing client identification and checks using DocuSign and other digital systems
• Ensuring all documentation is complete, compliant and accurately stored
• Handling incoming phone calls with professionalism, taking clear messages and directing queries
• Welcoming clients and visitors, creating a warm and professional front‑of‑house experience
• Opening, scanning and distributing daily post, and preparing outgoing mail
• Filing documents accurately within the case management system
• Providing flexible admin support to lawyers and the wider team
• Assisting with office supplies, stationery and ad‑hoc tasks to keep the office running seamlessly

Please note: travel between two local offices will be required, so access to your own transport is essential.

What you’ll bring

• Excellent attention to detail and accuracy
• Strong organisational skills and the ability to manage your time effectively
• Confident communication skills and a professional telephone manner
• Good working knowledge of Microsoft Office and a willingness to learn new systems
• A discreet, reliable approach and the ability to handle confidential information appropriately
• A positive, can‑do attitude and readiness to support colleagues
• A clean driving licence (essential for travel between Hampshire sites)
• Previous admin experience (professional services experience is a bonus, but not essential)
• GCSEs (or equivalent) in English and Maths
• A willingness to learn – full training on systems and processes will be provided

Why you’ll love it here

You’ll be joining a friendly, supportive team in a respected firm that truly values its people. With ongoing growth and plenty of variety in the role, this is a brilliant opportunity to develop your skills and build a solid foundation for your future career.

We encourage you to apply early to avoid disappointment – this advert will remain open until the vacancy has been filled and interviews will take place throughout this period.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.