Administration Assistant

NHS National Services Scotland; Dunfermline; On-site; GBP 20,000 - 24,000; Part time

Job summary

A public health service organization in Dunfermline is looking for an enthusiastic and motivated Administrator to provide comprehensive administrative, secretarial, and payroll support. The role requires excellent communication skills, efficient minute-taking, and flexibility under pressure. Applicants should have a relevant NVQ Level 3 qualification or equivalent experience in a busy office environment. This is a permanent position requiring 18 hours of work per week across three days, Monday to Friday.

Qualifications

• Must be computer literate and familiar with Microsoft applications and databases.
• Experience in providing high quality administrative support in a busy office.
• Awareness of the Data Protection Act and professional integrity.

Responsibilities

• Provide administrative, secretarial and payroll support.
• Communicate with internal departments and external agencies.
• Work to high standards both independently and as part of a team.

Skills

Excellent communication skills

Accurate minute taking

Planning and organisational skills

Touch typing (35 wpm)

Education

NVQ Level 3 or equivalent

Tools

Microsoft applications

Databases

Job description

We are currently recruiting for an enthusiastic and motivated Administrator based within our East Region Headquarters at Dunfermline Ambulance Station, Unit 1A, Pitreavie Business Park, Pitreavie Way, Dunfermline, KY11 8UN

Responsibilities

You will be required to provide a comprehensive level of administrative, secretarial and payroll support to the Region, which will include communication with both internal departments and external agencies.

In addition to excellent communication and interpersonal skills, you must have a wide range of administration/clerical experience including accurate and efficient minute taking skills and have the ability to work to a high standard both as part of a team and on your own initiative. You must possess excellent planning and organisational skills, be flexible in your approach and have the ability to work under pressure to meet deadlines. Accurate touch typing skills, with a minimum of 35 wpm, are essential to this role.

Qualifications

You must be computer literate and familiar with Microsoft applications and databases. You will be required, on occasions, to deal with sensitive information and therefore the post holder will require to have awareness of the Data Protection Act and a high degree of professional integrity. Candidates should possess a relevant NVQ Level 3 qualification (or equivalent) or be able to demonstrate experience in providing high quality administrative support services in a busy office environment.

This a permanent office based role, 18hrs per week over 3 days (Monday to Friday).

For informal enquiries, please contact Amanda Crawford, Office Manager at: [e-mail]

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.