Administration Assistant

NHS; Coventry; On-site; GBP 24,000 - 27,000; Full time

Job summary

A leading healthcare organization is seeking a full-time Administration Assistant in Coventry. You will work directly with patients, ensuring satisfaction through excellent customer service and efficient management of queries. The role involves keeping data accurate and aiding in office procedures. Ideal candidates will thrive in a supportive environment and contribute to quality care.

Responsibilities

• Supporting team members within department which will require undertaking appropriate training.
• Ensure work area and equipment are left in good working condition.
• Maintain and monitor Trust wide standards to improve quality of care.

Job description

Job Summary

As a Administration Assistant you will enjoy working directly with patients to resolve their queries and recognise the importance of first class communication skills to achieve patient satisfaction. The primary objective is to provide

• Excellent customer service
• Effective and timely resolution of queries received
• To support the Trust in providing quality care to its patient

Please note that sponsorship is not eligible for this position.

Please be advised that the interviews for this post will take place week commencing 01/12/2025.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main Duties

• To assist with the implementation and maintain an efficient office management system/procedures to enable the Department to optimise their standards of service.
• Deal with all telephone calls relating to the outpatient appointment, ensuring all calls are dealt with in a polite, pleasant and professional manner.
• Book new and follow-up appointments according to the Patient Access policy ensuring that all appointments are made within waiting time targets.
• Maintain high quality standards by ensuring that the data entered onto Trust systems is accurate, complete and up to date. Systems include Electronic Patient Record (EPR)
• Obtain confidential information from patients or their relatives and record this on the hospital's computerised system.

About Us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Details

• Date posted: 05 November 2025
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £24,937 to £26,598 a year pro rata per annum
• Contract: Permanent
• Working pattern: Full-time
• Reference number: 218-AC-B3-7590065

Job Location

University Hospitals Coventry and Warwickshire

Clifford Bridge Road

Coventry

CV2 2DX

Job Responsibilities

• Supporting team members within department which will require undertaking appropriate training to provide cross-cover on a reciprocal basis in the absence of colleagues.
• Ensure that your work area and equipment and left in good working condition on a daily basis
• Ensure that all Trust wide standards are maintained and monitored to improve the quality and total care to all who come in contact with services provided by University Hospitals Coventry & Warwickshire NHS Trust.
• Comply with the principles of risk management including health and safety legislation, promoting high standards and acting immediately on hazards or unsafe practices in conjunction with other staff.

For further details please see the attached job description.

Person Specification

Qualifications (Essential)

• see supporting documents

Experience (Essential)

• see supporting documents

  Desirable

  • see supporting documents

  Knowledge (Essential)

  • see supporting documents

  Skills (Essential)

  • see supporting documents

  Commitment to Trust Values and Behaviours (Essential)

  • see supporting documents

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer Details

  University Hospitals Coventry and Warwickshire NHS Trust

  University Hospitals Coventry and Warwickshire

  Clifford Bridge Road

  Coventry

  CV2 2DX

  Employer's Website

  https://www.jobsatuhcw.co.uk