Administration Assistant

Taylor James Resourcing; City Of London; On-site; GBP 28,000 - 32,000; Full time

Job summary

A reputed financial services organisation in London is seeking an experienced administrator. The role involves providing comprehensive administrative support, managing the Admin Inbox, and assisting in generating reports. Candidates should have prior corporate administration experience and be skilled in basic secretarial tasks. This is a permanent position with a competitive salary range of £28,000 - £32,000 per annum.

Qualifications

• Previous administration experience in a corporate environment is essential.
• Ability to respect confidentiality and compliance with regulations.

Responsibilities

• Assist the Administration Manager to provide administrative support.
• Handle the Admin Inbox and manage various tasks.
• Help produce financial statements and management reports.
• Sort and organise post efficiently.
• Provide backup for PA duties when needed.

Skills

Basic secretarial skills

Organisational skills

Telephone communication

Job description

This highly regarded financial services organisation has an excellent market reputation and is now looking for an experienced administrator with some basic secretarial skills for their City of London office. Previous administration experience in a corporate environment is essential.

Responsibilities:

• Assist the Administration Manager to provide administrative support to the team, including updating databases, creating bills and helping with projects.
• Be responsible for the Admin Inbox, dealing with all tasks such as setting up and adding people to online workspaces, account amends, formatting documents, dealing with incoming post and other adhoc queries.
• Help produce accounts and management reports, which include financial statements, in a timely manner, within agreed timescales, escalating to the Administration Manager where necessary.
• Sort and organise post, sorting through the originals taking out cheques/requests from managers/sending on to clients and ensuring outgoing post is collected.
• Scan team documents as required, following the team’s procedures.
• Support all members of the administration team with administrative assistance as necessary.
• Answer the telephone, transfer calls, and take detailed messages to pass on in a timely manner.
• Provide PA cover in the absence of other team administrators.
• Ensure stationery supplies are appropriately stocked.
• Save documents on the network according to the firm’s procedures, to ensure that other Administrators can gain access if required.
• Respect and maintain the confidentiality of the processed material and ensure that any regulations concerning security or confidentiality (such as safeguarding passwords) are complied with.
• Ensure the team telephone system is appropriately covered at all times, escalating to the Administration Manager where necessary.

Salary: £28,000 - £32,000 per annum

Location: London

Type: Permanent