Administration Assistant

North Bristol NHS Trust; Bristol; On-site; GBP 22,000 - 26,000; Full time

Job summary

A regional healthcare provider in Bristol is looking for a full-time Admin Assistant for the Bristol Genetics Laboratory. The ideal candidate must have GCSEs in English and Maths at grade C or equivalent and experience in administrative roles. Duties include data entry, supporting senior staff, and managing laboratory information systems. This role requires strong interpersonal skills and the ability to work effectively under pressure.

Qualifications

• Experience of administrative work and/or laboratory work.
• Experience of data entry into departmental systems and databases.

Responsibilities

• Provide administrative support to Bristol Genetics Laboratory Service.
• Support senior staff and departmental meetings.
• Update Laboratory Information Management Systems.

Skills

Good interpersonal and communication skills

Excellent IT and keyboard skills

Ability to work accurately with minimum supervision

Ability to participate in staff training

Ability to plan, prioritise and re-schedule workloads

Education

GCSEs in English and Maths grade C or equivalent level

Job description

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Job Overview

Bristol Genetics Laboratory (BGL) is looking to recruit a Fixed Term 12 months Full time (37.5 hours per week) Band 3 Admin Assistant.

BGL is part of the South West Genomic Laboratory Hub (SW GLH) which is provided by a partnership between North Bristol NHS Trust and the Royal Devon and Exeter Foundation Trust to deliver centralised genomic analysis for patients with cancer and rare disease throughout the South West region.

We are a large, well-equipped laboratory and duties will include data entry and updates to sample records including multiple databases and excel spread sheets.

GCSEs in English and Maths grade C or equivalent level are required.

Candidates will be expected to work 37.5 hours per week between 08:00 – 18:00 Monday - Friday including Saturdays and bank holidays on a rota basis. Exact working pattern will be confirmed on offer of employment.

Main duties of the job

The post holder will be expected to have working relationships with the following staff:

• all staff within Genetics and colleagues in Pathology, Suppliers, Personnel/Employment Services, IT Department, Healthcare Professionals and members of the public.

Working with the Administration Team and Genetic technologists to provide:

• Administrative support to Bristol Genetics Laboratory Service
• Administrative support to Senior Staff
• Secretarial support to departmental meetings – to record, prepare and circulate minutes/agenda in association with the meeting’s chairperson.
• Updating the various Laboratory Information Management Systems within procedural guidelines.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are a internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Bristol is consistently voted the best place to live in the UK, with vibrant local music, arts and gastronomic scenes, a wide range of modern and state of the art shopping, recreation and leisure facilities, a wealth of great local family days out, fantastic transport links for local, national and internal holidays, and it has a rich history. If you prefer country, village or smaller town living, NBT is also easily commutable from a range of attractive locations in North Somerset, South Gloucestershire and South Wales (e.g. Portishead, Chepstow)

Detailed Job Description And Main Responsibilities

The post holder will be expected to have working relationships with the following staff:

• all staff within Genetics and colleagues in Pathology, Suppliers, Personnel/Employment Services, IT Department, Healthcare Professionals and members of the public.

Working with the Administration Team and Genetic technologists to provide:

• Administrative support to Bristol Genetics Laboratory Service
• Administrative support to Senior Staff
• Secretarial support to departmental meetings – to record, prepare and circulate minutes/agenda in association with the meeting’s chairperson.
• Updating the various Laboratory Information Management Systems within procedural guidelines.

Person specification

Education/Training/Qualifications

Essential criteria

• GCSEs in English and Maths grade C or equivalent level

Work Experience

Essential criteria

• Experience of administrative work and/or laboratory work
• Experience of data entry into departmental systems and databases

Knowledge/Skills/Abilities

Essential criteria

• Good interpersonal and communication skills, both written and verbal
• Excellent IT and keyboard skills
• Ability to work accurately with minimum supervision
• Ability to participate in the delivery of staff training
• Ability to work with multiple sometimes complex Laboratory Information Management systems
• Ability to plan, prioritise and re-schedule workloads

Desirable criteria

• Familiarity with medical terminology, particularly in relation to genetic testing.

Personal Qualities/Special Circumstances

Essential criteria

• Be an effective team worker
• Demonstrate a commitment to personal development
• Ability to work well under pressure and to deadlines

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel [phone].

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.