Administration Assistant

Active Care Group Recruitment; Birmingham; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading healthcare service provider in Birmingham is seeking an enthusiastic Administrator to join their team. You will support the management with various administrative duties, maintaining confidentiality while fostering relationships with colleagues and families. The ideal candidate will have excellent time keeping, organisational skills, and Microsoft Office proficiency. This full-time role offers 25 days of holiday plus bank holidays, enhanced sick pay, and various employee benefits.

Benefits

25 days plus bank holidays

Birthday off

Access to training and development opportunities

Employee Assistance Programme

Nest Personal Pension account

Medicash Health Plan

Refer a Friend Scheme

Enhanced Sick & Maternity Pay benefits

Qualifications

• Excellent time keeping and organisational skills.
• Previous Microsoft Office experience particularly Excel.
• Previous experience in the healthcare sector would be an advantage.

Responsibilities

• Support the unit manager and multi-disciplinary team with administrative services.
• Coordinate and manage external professional visits to the service.
• Accurate and timely production of reports.

Skills

Time keeping

Organisational skills

Microsoft Office (Excel)

Job description

Come and join one of the UK’s largest independent providers in neuro and mental healthcare. We proudly employ over 4000+ people - no matter what your experience, we have jobs for everyone.

We have a wonderful opportunity for an enthusiastic and dynamic Administrator to join our friendly and supportive team at our Hunters Moor Service in Birmingham.

Our Administrators help ensure the smooth running of the service by supporting the management team and providing an effective administrative and secretarial service to the multi-disciplinary team while maintaining a high standard of confidentiality and always taking a professional but friendly approach to duties.

Hunters Moor accommodates 42 patients requiring neurorehabilitation, which may include complex physical rehabilitation needs.

We have onsite chefs that freshly prepare meals for all our residents ensuring every dish is of the highest quality.

Our physiotherapy gym allows residents to regain cognitive abilities whilst aiding them in the recovery process.

We have a private spacious garden, which allows residents to enjoy the outdoors at their own leisure in a safe environment.

What you'll be working:

Full Time - 37.5 hours

Fixed Term - Maternity cover

Mon - Fri

9am - 5pm

What you'll be doing:

• Support the unit manager and multi-disciplinary team with administrative and secretarial services
• Ordering and maintaining stationery supplies
• Coordinate and manage external professional visits to the service
• Maintain training records to a high standard in line with the General Data Protection Regulations (GDPR)
• Accurate and timely production of reports
• Develop and maintain good working relationships with colleagues, people we support and their families
• Submitting Purchase Order requests, obtaining approval from appropriate manager
• Handling resident money, returning items left behind when discharged
• Maintaining Purchase Order spreadsheet
• Petty cash handling and maintaining petty cash spreadsheet. Weekly petty cash count.
• Reception cover as and when required
• Bank to withdraw, exchange cash, pay in money, cheques etc
• Maintaining the credit card log and submitting receipts for credit card purchases

What you'll have:

• Excellent time keeping and organisational skills
• Previous Microsoft Office experience particularly Excel
• Previous experience in the healthcare sector would be an advantage, but is not essential
• Ability to take direction and work alone and part of a small team
• Successful candidates will be required to undergo an Enhanced DBS

We also want to ensure that individuals with disabilities are provided reasonable facilities to participate in job applications or interviews to perform essential job functions. To support this, we are a Disability Confident committed employer.

What to look forward to:

• 25 days plus bank holidays
• Birthday off
• Join the Active Learning Hub and benefit from a wide range of e learning and face to face training and development opportunities
• Active Reward App giving discounts and savings on your weekly shop
• Free 24 hour confidential Employee Assistance Programme Helpline & App to support with legal, health, wellbeing, relationship and consumer advice
• A Nest Personal Pension account
• Access to join a Medicash Health Plan for you and your family to save money on everyday health essentials – like going to the dentist or opticians
• We recognise outstanding Active Behaviours via the Active Awards programme
• Enhanced Sick & Maternity Pay benefits
• Refer a Friend Scheme and earn yourself up to £1000 by recommending someone you know
• ……and, of course, the support and guidance of our qualified clinical and business leadership teams so that you can really develop your career with Active Care Group