Administration Assistant

Treloar School and College; Alton; On-site; GBP 24,000 - 30,000; Full time

Job summary

A charitable educational institution in Alton is seeking a motivated Administration Assistant to support the Residential team. The role involves managing office tasks, documentation for inspections, and maintaining staff records. Ideal candidates will have administration experience and proficiency in Microsoft Office. This position includes various benefits and offers the chance to make a difference in the lives of young people.

Benefits

Life insurance

Group Personal Pension

Health Cash Plan

Paid training days

Free wellbeing activities

Free parking

Qualifications

• Previous administration experience required.
• Strong organisation and communication skills needed.
• Great attention to detail and proactive approach expected.

Responsibilities

• Handle incoming calls, correspondence, and general office tasks.
• Prepare documentation for Ofsted and CQC inspections.
• Assist with employee data for HR and payroll.
• Maintain staff files and organisational charts.
• Manage house cash audits and budget tracking.
• Engage positively with students and staff.

Skills

Administration experience

Strong organisation skills

Communication skills

Attention to detail

Proactive approach

Microsoft Office Suite

Education

Good standard of general education

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Office 365

Job description

Treloar’s is a charity that provides outstanding education, therapy and care to physically disabled young people, and empowers them to live more independent and fulfilling lives.

We are looking for a motivated and well‑organised Administration Assistant to join our Residential team. In this varied role, you’ll be responsible for providing high quality day‑to‑day administration support to one of the Residential houses.

You’ll work closely with the Residential Manager and other teams across the organisation, helping to keep systems up to date, maintaining accurate records, and supporting with reports, staff information, and general office administration.

Responsibilities

• Handling incoming calls, correspondence and general office tasks such as filing, photocopying, and ordering supplies
• Preparing documentation and evidence for Ofsted and CQC inspections
• Assisting with employee data for HR and payroll, including training records and absence tracking
• Maintaining staff files, photo boards, and organisational charts
• Managing house cash audits, budget tracking, and financial documentation
• Engaging positively with students and staff, helping to create a safe, inclusive and welcoming environment

About You

You’ll have previous administration experience, strong organisation and communication skills, great attention to detail, and a proactive approach. You’ll have a good standard of general education and be confident using the Microsoft Office Suite (Word, Excel, Outlook and preferably Office 0365), and databases.

Why Join Us?

At Treloar’s, you’ll be a part of a supportive community where every role contributes to improving the lives of our students. We offer excellent training and development opportunities, a friendly working environment, and the chance to make a meaningful difference.

Benefits

• Life insurance
• Group Personal Pension & Occupational Health schemes
• Health Cash Plan & Perkbox discount scheme
• Up to 9 paid training days
• Term time only contract
• Free wellbeing activities (e.g. gym/yoga/Pilates)
• Free parking & many other benefits

How to Apply

To apply, please complete our online application form, alternatively please call our Recruitment Team on 01420 547400, ext. 3574 to discuss further.

Closing Date: Tuesday 2nd December 2025

Interviews: Thursday 11th December 2025

Treloar Trust is committed to safeguarding children, young people and vulnerable adults. All successful candidates will be subject to a DBS Check along with other relevant employment checks. For access to the child protection policy and practices of the school or college, as well as the policy regarding the employment of ex‑offenders, please click on the following LINK

Registered charity number 1092857.