Administration Assistant

Walker's Shortbread; Aberlour; On-site; GBP 40,000 - 60,000; Full time

Job summary

A renowned Scottish food company based in Aberlour is seeking an administrative support professional. This role involves managing various office tasks, obtaining quotes for production, and maintaining logs of expenditure. The ideal candidate is highly organized, proficient in Microsoft Office, and possesses strong communication skills. The position offers competitive benefits and a supportive work environment.

Benefits

25% employee discount

National Living Wage

Auto-enrolment into pension scheme

Life Assurance

Generous holiday allowance

Subsidised staff canteen services

Healthcare and Well-being benefits

Long Service Awards

Family/Maternity/Paternity leave

Qualifications

• Experience creating spreadsheets, managing data, and producing reports.
• Ability to ensure smooth administrative processes and documentation.
• Capable of fostering positive relationships with colleagues and clients.

Responsibilities

• Obtain quotes for production equipment.
• Maintain log of production related expenditure.
• Coordinate with external contractors on site.
• Monitor energy use and invoices within factories and offices.
• Manage all residential properties and liaise with residents.

Skills

Proficient in Microsoft Office Suite

Highly organized and detail-oriented

Strong communication and interpersonal skills

Skilled at managing multiple priorities

Job description

About the Role

This role will support admin tasks for the Managing Director and PA to Managing Director.

Duties and Responsibilities

• Obtain quotes for production equipment
• Maintain log of production related expenditure
• Obtain quotes and coordinate with external contractors on site
• Monitor energy use / meter readings & invoices within factories & offices
• Record all insurance claims and settlements
• Ensure costings are current and correct
• Monitor and log all vehicle related issues
• Manage all residential properties and liaise with residents as required
• Liaise with shops and contractors regarding any repairs
• Manage service & maintenance of all security systems
• General administration duties as required, including managing travel arrangements

Skills / Experience

• Proficient in Microsoft Office Suite, particularly Excel, with experience creating spreadsheets, managing data, and producing accurate reports to support office operations
• Highly organized and detail‑oriented, ensuring smooth day‑to‑day administrative processes and accurate documentation
• Strong communication and interpersonal skills, fostering positive relationships with colleagues, clients, and external partners
• Skilled at managing multiple priorities, balancing administrative duties, scheduling, and task coordination in a fast‑paced office environment

38 hours per week, office based in Aberlour

Why Join Us:

• 25% employee discount when purchasing our product from our own shops
• Pay National Living Wage to all ages (16+ years) which increases with training levels achieved
• Auto‑enrolment into our pension scheme after 3 months
• Life Assurance
• Generous holiday allowance which increases with length of service
• Subsidised staff canteen services
• Healthcare and Well‑being benefits
• Overtime rates depending on hours worked
• Long Service Awards
• Family/Maternity/Paternity leave

About Us

Our people have always been at the heart of everything we do, and without them, we couldn't be Scotland at its finest. Providing good, reliable employment to our local community has been at the core of Walker's values since the very beginning. We are committed to Equal Opportunities for all, proudly a Disability Confident and Young Person's Guarantee employer. We can't wait to have you as part of our team.