Administration and Fundraising Assistant

JobStart Scheme; Belfast; On-site; GBP 10,000 - 15,000; Part time

Job summary

A charitable organization in Belfast is seeking an Administration and Fundraising Assistant to provide comprehensive administrative support and aid in fundraising initiatives. This role is ideal for individuals starting their careers who seek valuable experience in charity operations. Candidates should possess relevant qualifications, strong communication skills, and proficiency in Microsoft Office. The position involves up to 25 hours of work per week with flexible hours available upon request.

Qualifications

• Proven experience in administrative roles.
• Strong written and verbal communication skills.
• Knowledge of fundraising or marketing in a charity setting.

Responsibilities

• Coordinate meetings and manage office supplies.
• Take minutes during team and board meetings.
• Assist CEO with HR and recruitment processes.
• Support preparation of funding applications and reports.

Skills

Administrative support

Communication skills

Microsoft Office proficiency

Fundraising knowledge

Creative skills

Education

Relevant qualification in administration or non-profit management

Tools

Database management software

Job description

Administration and Fundraising Assistant

THE EMPLOYER IS: GLOW - GIVING LIFE OPPORTUNITIES TO WOMENThis role will provide administrative support across the organisation while assisting with fundraising activities to help Glow NI grow its impact. It is an exciting opportunity for someone starting out in their career to gain valuable experience in charity administration, communications, and fundraising.

Responsibilities

• Provide administrative support to all staff including coordinating meetings, handling correspondence, and managing office supplies.
• Take minutes during team and board meetings, ensuring key decisions and actions are clearly recorded.
• Disseminate minutes promptly to staff, board members, and relevant stakeholders.
• Assist the CEO in preparing and circulating board meeting agendas, reports, and supporting document.
• Assist in the implementation and improvement of administrative policies and procedures.
• Oversee general office maintenance and ensure a clean and organised work environment.
• Assist in the formatting and editing of revised policies.
• To support Glow NI staff with monitoring and evaluation processes by collecting and inputting data.
• General administrational duties including filing, photocopying and mail duties.
• To be responsible for staff record keeping i.e. personnel files, sickness and annual leave records and weekly attendance sheets.
• Assisting the CEO with the HR and recruitment processes.
• Assist with researching potential funders and grant opportunities.
• Support the preparation of funding applications and reports.
• Help with planning and delivering fundraising events and campaigns.
• Liaise with supporters, donors, and volunteers as required.

Skills and Qualifications

• Hold a relevant qualification, in administration or non-profit management, or a related field preferred.
• Proven experience in administrative roles.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office suite and experience with database management software.
• Knowledge of fundraising or marketing in a charity setting.
• Creative skills (e.g., social media, design, writing).

Further Information

The Employer is: GLOW - GIVING LIFE OPPORTUNITIES TO WOMENJobStart Opportunity - Working Hours InformationStandard Hours: up to 25 hours per week.Flexible/Reduced Hours: May be available upon approval by a Work Coach.Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.