Admin Team Lead & PA to the Operational Director and Clinical Director

Harrogate and District NHS Foundation Trust; Harrogate; On-site; GBP 25,000 - 30,000; Part time

Job summary

A regional healthcare provider in Harrogate is seeking an Admin Team Leader to support the Long-Term and Unscheduled Care Management Team. The successful candidate will handle responsibilities such as diary management, minute taking, and overseeing an administrative team. Candidates should possess strong organizational and communication skills, along with experience in a similar role. Position offers a flexible job share role with significant responsibilities.

Qualifications

• Experience in administration or equivalent role.
• Ability to lead and supervise staff.
• High level of experience in minute taking and diary management.

Responsibilities

• Act as PA to Operational and Clinical Directors.
• Oversee the day-to-day management of the administrative team.
• Develop, implement, and evaluate systems to monitor directorate performance.

Skills

Organizational skills

Communication skills

Typing proficiency

Interpersonal skills

Education

Good standard of education at GCSE and A Level including English

Job description

Job summary

15 Hours Job share role (Permanent)

We are looking for a highly motivated, proactive and enthusiastic Admin Team Leader to carry out a varied and challenging role to support the Long-Term and Unscheduled Care Management Team and Services.

Main duties of the job

The post-holder will act as PA to the Operational and Clinical Directors and Head of Nursing and will provide effective diary management and minute taking. They must be able to use initiative to problem solve and be able to maintain a high level of confidentiality and diplomacy at all times.

About us

They will be responsible for the day to day management and supervision of the administrative team and must be committed to teamwork. With an overview of the service, they will assess work needs, provide direction to the team, ensure processes are streamlined and carried out efficiently and effectively. Within the role, they will develop, implement and evaluate systems and processes to be able to monitor directorate performance targets, collect data, produce reports and co-ordinate review meetings.

Job description

Job responsibilities

This is a busy role and we are looking for an individual who is adaptable to meet changing priorities, with excellent communication and interpersonal skills. They must have proven organisational skills and proficiency in typing, with the ability to work well under pressure to deliver a comprehensive and high quality service.

An informal discussion is highly recommended. If you have any questions regarding the role, please contact Richard Donnelly on [e-mail].

Person Specification

Experience

Essential

• A good standard of education at GCSE and A Level standard or equivalent including English
• Administration or equivalent experience
• Staff supervision, leadership, development and motivation; managing sickness absence, annual leave and prioritising workload
• High level of experience working in an administrative role, including minute taking, diary management and co-ordination of meetings

Desirable

• Experience of working in the NHS or similar health care environment
• Experience of using Datix
• Train the Trainer qualification
• Qualification in Management, such as First Line Managers, up to certificate level
• Formal typing/word processing qualifications

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

Additional information

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Harrogate District Hospital

Lancaster Park Road

Harrogate

HG2 7SX

Employer's website