Admin Team Co-Ordinator

Coventry and Warwickshire Partnership Trust; Coventry; On-site; GBP 24,000 - 30,000; Full time

Job summary

A health services provider in Coventry is looking for an enthusiastic Admin Team Co-Ordinator. You will manage and coordinate the administrative functions within the Community Mental Health Team. The ideal candidate must possess strong communication and organizational skills, as well as proficiency in MS Office. The role is full-time, offering opportunities for professional development and various employee benefits, including generous annual leave and wellbeing support.

Benefits

Generous annual leave entitlement

Learning and development opportunities

Salary sacrifice schemes

Employee Assistance Programme discounts

In-house counselling service

Qualifications

• A proven ability to manage competing priorities in a busy environment.
• Experience in line management roles.
• Evidence of working in a busy customer care office.

Responsibilities

• Provide oversight to administrative staff in a busy environment.
• Maintain confidentiality while managing competing priorities.
• Support the Senior Admin Lead.

Skills

Excellent communication skills

Organisational skills

Ability to multitask

Time-management skills

Advanced keyboard/IT skills

Education

Good General Education (e.g. GCSE English and Maths A-C)

QCF Business Administration Level 3

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint, Access)

Job description

Admin Team Co-Ordinator

The closing date is 16 December 2025

Band 4 Admin Team Co-Ordinator Fixed Term 1 year - Full Time 37.5 hours per week based at Swanswell Point

PREVIOUS APPLICANTS NEED NOT APPLY

Coventry and Warwickshire Partnership NHS Trust has an exciting opportunity now available and we are looking for an enthusiastic, dynamic individual to line manage and co-ordinate the administrative staff functions within the Community Mental Health Team in Swanswell Point.

You will need to be self-motivated with excellent communication and organisational skills to apply for the role of Admin Team Coordinator based at Swanswell Point, Coventry.

Main duties of the job

The post holder will need to provide oversight to the roles of the administrative staff in the provision of a comprehensive administration & data co-ordination support service, supporting the Senior Admin Lead.

You will be acutely aware of maintaining confidentiality and you will be used to managing many competing priorities on a daily basis.

We are looking for individuals with a positive approach to change who are supportive of service improvements.

We are looking to appoint a motivated and enthusiastic person who has excellent organisational and time-management skills.

Strong communication skills, both written and verbal and a high level knowledge of MS Office (Outlook, Excel, MS Teams etc).

This is a very busy role and the successful candidate will need to be able to multitask and prioritise tasks in a busy environment without direct supervision to meet challenging demands.

About us

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:

• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support group

We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

Job responsibilities

In addition to the above, the Postholder will have experience of working in a line management role. Combining high standards and commitment with experience and excellent communication both written and verbal alongside having exceptional organisational skills are essential for this post. You must be able to provide evidence of working in a busy environment.

Person Specification

Qualifications

• Good General Education (e.g. GCSE English and Maths A-C)
• QCF Business Administration Level 3

Experience

• Competent working with a range of Microsoft Office packages (e.g. Word, Excel, Outlook, PowerPoint and Access)
• Experience of working in a busy office / customer care environment
• Secretarial experience for senior managers/ directors
• Diary Management
• Experience of minute taking

Knowledge

• Articulate with excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion
• Advanced keyboard / IT skills
• Ability to manage and prioritise own and other's workload and use own initiative
• Ability to work autonomously
• Excellent organisation skills and ability to multitask
• Excellent time management skills ability to prioritise conflicting demands in order to meet deadlines
• Excellent knowledge and understanding of office procedures
• Ability to problem solve and deal professionally with complaints
• Understand confidentiality and apply the principles in everyday working practice

Other

• Ability to travel to multiple sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Coventry and Warwickshire Partnership Trust