Admin Receptionist

JLL; Reading; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading real estate services provider is seeking an Admin Receptionist based in Reading, UK. The role involves managing visitor access, monitoring parking, and handling administrative tasks. Candidates should have strong organizational skills and experience in administrative positions. The position offers on-site work with an opportunity to contribute to a dynamic team that values employee growth and satisfaction.

Qualifications

• Experience in administrative roles is preferred.
• Strong organizational skills.
• Ability to communicate effectively with team members and visitors.

Responsibilities

• Record and inform absences within the team.
• Act as the point of contact for all visitors.
• Monitor parking and staff movements.
• Ensure emergency details of staff are updated.
• Manage stationary orders and incoming/outgoing post.

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Admin Receptionist

What your day-to-day will look like:

Human Resource

• Record and inform the relevant people about an absence.
• Make TL aware of any triggers.
• Issue absence forms to employees when necessary then email these forms to HR.
• Update an maintain overall absence tracker as a visual aid. Used to calculate site absence analysis.
• Update individual records and send self certs/doc notes to HR
• Calculate % absence’s and send monthly updates to management team

Hosting

• Point of contact for all visitors, carry out H&S and site induction

Site & Parking

• Monitor itinerary and notify site of available staff,
• Check all first aid certs are in date. Notify John of any failures.
• Report incidents/issues to EQ facilities, 3M departments as appropriate. Escalate when necessary to client
• Fully responsible for the staff parking. All alteration and changes are now made by reception
• Update site movements monthly, Monitor and remind TLs to fill gaps weekly

Security

• Collect and update emergency details from all staff members
• Print and record door entry/ID passes
• Using the data base to book in and check out visitors as part of the fire evacuation process.
• Ensure all visitors sign the “visitor book” and assign them a visitor badge.
• Complete Site Induction process with contractors.

Admin

• Update wallboards/TV screens with relevant information from the TLs.
• Co-ordinate the clean-up of the Manchester drop-box.
• Update staff members about the site audit.
• Set up layouts of the meeting rooms when requested. Request change of bookings if required and monitor appropriate usage.
• Order stationery as and when required. Incoming and out going post parcel management

SAP

• Undertake 3M SAP entries on behalf of the client

#LI-JA1

Location:

On‑site – Berkshire, GBR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email [e-mail] or call [phone] to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL.

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