Admin Officer- Executive PA

Jas Gujral; Greater London; On-site; GBP 125,000 - 150,000; Full time

Job summary

An international company based in St Pauls, London, is seeking an Admin Officer to provide comprehensive support to senior management, including diary management and hospitality arrangements. This role demands strong organizational abilities and communication skills, with a salary around £40K plus overtime. Candidates should demonstrate proficiency in Microsoft Office applications and possess flexibility in their approach to work. The position requires office attendance three days a week.

Qualifications

• Professional appearance and flexible approach to tasks.
• Ability to manage multiple priorities effectively.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide professional secretarial support to the Chief Representative.
• Manage the diary and arrange meetings for senior management.
• Organize business trips and client hospitality activities.
• Handle budgets and bookkeeping for expenses.

Skills

Good communication skills in English

Well-organized

High levels of literacy and numeracy

Knowledge of WORD, EXCEL, and POWERPOINT

Flexible approach

Job description

Admin Officer – Executive PA

Our Client an international company with offices in the City of London are looking to recruit an Admin Officer

• Provide professional and good secretarial support and personal assistance to Chief Representative of the Company.
• Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks.

Key Responsibilities

The Administrative Assistant is required to assist/support the following:

• Arranging meetings and managing the diary for senior management (SM).
• Organising business and personal trips for SM both within and outside the UK.
• Meeting and greeting high profile customers and guests of SM.
• Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM.
• Organising lunches, dinners, parties and receptions.
• Responsible for booking golf club memberships, record log, bookings, fees and expenses.
• Dealing with customer and client hospitality – such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required.
• Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK.
• Advising on, assisting in choosing and booking restaurants and other venues for functions.
• Acting as an intermediary between members of staff, customers and SM>
• Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc.
• Dealing with Car lease and Chauffeur company.
• Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required.

PERSON SPECIFICATION

Skills / Knowledge

• A bright professional, with a flexible approach
• Well-organized with the ability to use their initiative>
• High levels of literacy and numeracy
• Good communication skills in English.
• A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail

Open minded, respectful and team worker

The Client is based in St Pauls London.

This is a 3 days in the office position.

The salary for this role is circa £40K plus overtime.

Do send your CV to us in Word format along with your salary and notice period.