Admin Officer

Brook Street; Lewes; On-site; GBP 40,000 - 60,000; Full time

Job summary

A staffing agency is seeking an administrative professional for a long-term temporary role in Lewes. Responsibilities include preparing court documents, clerking hearings, and providing administrative support in a fast-paced environment. Ideal candidates will have strong organizational skills and attention to detail. This is a full-time position with a pay range of £12.36 – £13.25 per hour.

Qualifications

• Experience in administrative roles preferred.
• Ability to manage workload and meet targets.
• Familiarity with court-related documentation is a plus.

Responsibilities

• Preparing legal documents and files for court and meetings.
• Clerking and assisting with court procedures.
• Handling clients' inquiries and providing administrative support.
• Checking and verifying documentation for compliance.

Skills

Organizational skills

Attention to detail

Communication skills

Teamwork

Job description

We've got a great opportunity for a long‑term temp role within the Brighton Court, to join a fast‑paced office as part of the admin team.

Overview

• Full time 37 hrs per week
• Monday – Friday
• Long‑term temporary ongoing role
• Pay: £12.36 – £13.25 per hour
• Location: Brighton
• Start date: ASAP

Key Responsibilities

• Administration:
  • Preparing papers and files for court, tribunals, hearings, and meetings.
  • Producing court/tribunal documents.
  • General photocopying and filing.
  • Creating and updating records on the in‑house computer system and data input.
  • Post opening and dispatch.
  • Booking, preparing, and organising meeting rooms, supporting training courses and other group activities.
  • Preparing meeting agendas, joining instructions, handouts, etc.
• Drafting:
  • Standard letters and correspondence, minutes, notes, reports, and submissions according to guidelines and instructions.
• Operations:
  • Clerking civil and family courts, tribunals, and hearings, ensuring papers and materials are available and up to date.
  • Assisting court users, supporting listing and rota management, checking files.
  • Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees, including the use of chip and pin.
  • Handling counter (face‑to‑face), written, and telephone enquiries.
  • Working as a team to ensure TIB (Team Information Board) meetings are relevant, timely, and productive.
  • Problem‑solving and assessing the impact of new SOPS, contributing to small projects.
  • Undertaking ad‑hoc roles within the band such as Jury Bailiff Officer, L+D Co‑ordinator, and H+S roles.
• Processing casework:
  • Including standard documentation and information, court orders, claims, fines, fees, and legal aid.
  • Accurate and detailed interpretation of information required on a court file.
  • Working to workload targets in terms of throughput and accuracy.
• Checking and verifying:
  • Documents, records, accounts, claims, and returns for approval, results, statistics, plans, etc. against criteria, regulations, or procedures.
  • Ensuring compliance and that administration documentation meets quality standards.

If you are interested in this position, please apply below.

Brook Street is proud to support the Armed Forces Covenant and, as a Disability Confident Leader and holder of the Gold Award status from the Defence Employer Recognition Scheme, offers you a guaranteed interview with a PSR Sourcer. If you identify as a candidate with a disability and/or a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website to register your interest.