Admin Clerk

Hampshire and Isle of Wight Healthcare NHS Foundation Trust; Southampton; On-site; GBP 25,000; Full time

Job summary

A regional healthcare provider in Southampton is looking for an Admin Clerk to join the East Community Mental Health Team. This role involves supporting clinicians by managing correspondence, maintaining filing systems, and ensuring information security. The ideal candidate should have GCSE-level education in Maths and English and knowledge of Microsoft Office. Join a friendly team striving to provide the best care to patients and enjoy a supportive work environment focused on staff wellbeing.

Qualifications

• GCSE level qualifications in Maths and English.
• Proficiency in Microsoft Office.

Responsibilities

• Preparing documents as directed.
• Assisting in educational resource setup.
• Maintaining filing systems.
• Organising meetings and managing communications.
• Ensuring information security.

Skills

Working knowledge of the Microsoft Office package

Education

Educated to GCSE level or equivalent in Maths and English

Job description

Go back Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Admin Clerk

The closing date is 21 December 2025

We are seeking an Admin Clerk to join the East Community Mental Health Team, based at Bitterne Park Medical Centre. You would be joining a large, friendly, hard-working team who strives to provide the best possible care for their patient group.

The East Community Mental Health Team offers secondary care for adults aged 18 -- 65 with severe and enduring mental health issues. This post will be part of an established, supportive administration team who support the clinicians with day-to-day activities as well as providing a compassionate and professional service to our clients.

Our team culture is one that is welcoming and supportive, with a focus on staff wellbeing. We provide an inclusive, supportive place of work where you can grow and develop.

We pride ourselves in delivering an efficient patient‑focused service and therefore you will enjoy communicating with patients and have a respectful, caring manner. You will need to have the capacity to manage complex, sensitive and confidential information.

Only open to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service, Isle of Wight NHS FT or Hampshire Hospitals FT

Main duties of the job

• Preparing paperwork, packs, and other documents as directed by the line manager.
• Assisting in the preparation and setup of resources for educational events.
• Maintaining both electronic and hardcopy filing systems, along with managing local intranet pages.
• Organising meetings, including preparing agendas and supporting paperwork.
• Responding to team inbox emails promptly and effectively.
• Supporting the handling and distribution of post and packages, including Secondary Care Records.
• Maintaining and updating electronic diaries/calendars.
• Managing and editing local intranet pages.
• Using computer systems to process information related to post, records, and other administrative tasks.
• Responding to emails and completing administrative work via computer-based systems.
• Ensuring information security and following protocols for electronic data handling.
• Collaborating in a flexible and dynamic environment, providing administrative support across various teams and locations.
• Participating in team meetings and supporting colleagues in daily operations.
• Supporting and assisting other staff members, as directed by the line manager, to ensure smooth operation and service delivery.
• Answering the telephone in a professional manner, filtering and directing calls appropriately.
• Taking messages and ensuring they are delivered accurately and in a timely manner.
• Interacting with patients, relatives, carers, and other stakeholders in a professional and courteous manner.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Qualifications

• Educated to GCSE level or equivalent in Maths and English.
• Working knowledge of the Microsoft Office package.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

£24,465 to £24,465 a year (Based on full time hours)