Admin Assistant - Track Control

Utaceram; Bedford; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Life Cover

Employee assistance support

Contributory pension schemes

Flexible working policies

Job summary

A leading testing solutions company in Bedford is seeking an Administrative Support for the Track Control department. This role involves handling various administrative tasks, including invoice preparation, scheduling, and customer interactions. Candidates should have a good education level (GCSE in English and Maths), experience in an administrative role, and be highly organized with solid communication skills. A full UK driving license is essential as public transport access is limited.

Qualifications

• Experience in administrative role.
• Ability to manage communications, appointments, and schedules.
• Keen eye for accuracy in all tasks.

Responsibilities

• Support the busy Track Control department with administration tasks.
• Handle invoice preparation and manage information.
• Assist with customer interactions and quotation preparation.

Skills

Organizational skills

Communication

Computer proficiency

Time management

Problem-solving

Adaptability

Attention to detail

Confident driving skills

Education

Good general level of education (GCSE level or equivalent in English and Maths)

First Aid qualification would be an advantage

Tools

MS Office software

Job description

UTAC is a market-leading international group in digital & sustainable mobility, customisable testing solutions, customisable testing systems, vehicle engineering, homologation, regulatory advice & expertise, certification, training, corporate events and classic & sportscars festivals.

The Group provides services and systems to customers in the various sectors: mobility, transport, tyre, petrochemical, agriculture and defence industries. UTAC operates test centres and laboratories in France (including the official Euro NCAP facility), the UK, USA, Finland, Morocco, and Germany; it has subsidiaries in China, Korea and Japan. UTAC employs around 1300 people across its various locations.

As a group we share a strong and clear vision to deliver safe and efficient solutions and systems to our customers. We are proud and confident in our heritage, our capabilities and our people and believe that by creating a culture where individuals feel they can make a difference and enjoy coming to work, we can deliver the best possible service to our customers.

Our core values of Expertise, Innovation and Integrity provide a clear daily guide to how we work together safely, as one team, helping each other to succeed.

Job Description

Reporting to – Manager – Tracks & Property

The main purpose of the role is to support the busy Track Control department through various administration and hands-on tasks, ensuring customer receive a safe, efficient and excellent customer service when they work on the UTAC Millbrook tracks.

Roles and responsibilities

• Administration relating to the running of a small but busy department, including –
  • Invoice preparation.
  • Organise information:Maintain and organise both digital and paper files and records.
  • Manage communications:Answer phones, manage emails, and greet visitors.
  • Handle scheduling:Organize and manage calendars, schedule appointments and meetings, and book rooms.
• Coordinate projects:Assist with project management by tracking deadlines and facilitating communication.
• Assisting with various customer interactions
• Assisting with the preparation of quotations

Qualifications

Qualifications

• Good general level of education (GCSE level or equivalent in English and Maths)
• First Aid qualification would be an advantage

Experience

• Experience in administrative role

Skills

• Organizational skills:Exceptional ability to keep things tidy and in order.
• Communication:Strong written and verbal communication skills.
• Computer proficiency:Knowledge of MS office software, data entry, and various applications.
• Time management:Efficiently handle multiple tasks and meet deadlines.
• Problem-solving:Ability to resolve issues as they arise.
• Adaptability:Flexibility to handle changing priorities and situations.
• Attention to detail:A keen eye for accuracy in all tasks.
• Confident driving skills, with full Category B (manual cars).
• Maintain the highest level of customer confidentiality.

Other

• Full UK driving licence & own transport (UTAC Millbrook is not easily assessable
  via public transport)
• Willing to undergo a Criminal Disclosure check

Additional Information

For you, as a potential UTAC team member, we believe that the international and diverse nature of our business combined with the passion, energy and friendliness of our people create a great place to work. UTAC is proud to be an equal opportunities employer, valuing inclusion and supporting our people to be themselves and at their very best.

By joining us you will gain access to a broad range of learning relevant to your role and personal development, as well as exposure to leading technologies and expertise.

Our reward and benefit programmes are designed to support our people with competitive and locally tailored packages combined with support for individual health and wellbeing both inside and outside of work.

In the UK this includes;

• Life Cover
• Access to a wide range of discounts and offers via the Perkz reward scheme
• Recognition awards linked to our UTAC values of Expertise, Innovation and Integrity.
• Contributorypension schemes
• Attractivefamily friendly policies; maternity, paternity, shared parental leave, flexible working.
• Access to a variety of employee assistance support services.

Learn more about UTAC and what and how we do what we do at www.utac.com

Candidates for positions at UTAC must be able to provide proof of identity and eligibility to work in the country the role is based in. Immigration visa sponsorship is not available for this position.

Note to Recruitment Agencies:

UTAC do not accept speculative applications from agencies for our open positions and any submissions made will not be accepted and no fees will be accepted or paid in respect of speculative CVs received.

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