Admin Assistant to General Managers | Manchester University NHS Foundation Trust

Manchester University NHS Foundation Trust; Manchester; On-site; GBP 20,000 - 23,000; Full time

Job summary

Manchester University NHS Foundation Trust is seeking an Administration Assistant to support the General Managers for Children’s Community Health Services at Wythenshawe Offices. You will handle clerical tasks, coordinate office procedures, and maintain confidentiality while communicating with senior staff.

The role requires strong organisational skills, proficiency in Word/Excel/PowerPoint, and RSA2/NVQ2-3 word processing or equivalent, with solid English and maths abilities.

Qualifications

• Enthusiastic, committed administrator with excellent communication and organisational skills.
• Experience providing clerical and administrative support at a managerial level.

Responsibilities

• Provide clerical and administrative support to General Managers and Heads of Services.
• Coordinate and implement office procedures with high organisational standards.
• Maintain confidentiality and handle sensitive information appropriately.
• Be the first point of contact and liaison for the service, prioritising workload.

Skills

Communication skills

Organised

Work under pressure

Initiative

Education

RSA 2/NVQ 2 or 3 in word processing

English & Maths qualifications

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Admin Assistant to General Managers | Manchester University NHS Foundation Trust

Company:

Company: Manchester University NHS Foundation Trust

An exciting opportunity has arisen within Community Children’s Health Services for an Administration Assistant to work at Wythenshawe Offices, supporting the General Managers for Children’s Community Health Services.

We are looking for an enthusiastic, committed and experienced administrator who is an excellent communicator, organised and able to work well under pressure and often using own initiative. You will be responsible for providing effective and efficient clerical and administrative support to the General Managers and on occasions their Heads of Services .

The role will involve the coordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems. You will often be the first point of contact and a focal point for the service requiring clear communication and liaison skills. Responsible for managing and prioritising own workload.

You should be competent in using Microsoft packages i.e. Word, Excel and Presentation skills and have RSA 2/NVQ Level 2 or 3 or equivalent qualification in word processing. Highly organised and possess a recognised educational standard in English and Maths and/or equivalent demonstrable skills i.e. good command and understanding of English language/literature and numerical skills. Experience of general office procedures is also essential. Excellent keyboard and data (Excel) inputting skills are needed as is the understanding of the importance in maintaining confidentiality.

You will be required to work as part of the Management Team at Wythenshawe Offices but may on occasion be asked to cover elsewhere during periods of staff absence.

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe – a great place to shape your career.

With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.

Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.

At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.

Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.

At MFT, your role matters, your impact is real, and you’re part of something bigger from day one.

IMPORTANT CANDIDATE INFORMATION

We welcome applications from a wide range of backgrounds and experiences.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Use of Artificial Intelligence (AI) in your application

Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU, for our patients, our communities, and each other.

As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.

Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.

Disclosure and Barring Service (DBS) check

As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.

What is a DBS Check?

A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role:

Standard DBS: Checks for spent and unspent convictions, cautions, reprimands, and final warnings.

Enhanced DBS: Includes the above, plus any additional information held by local police that’s considered relevant to the role.

Enhanced with BarredLists: Includes all of the above, plus checks against the children’s and/or adults’ barred lists.

Who Needs a DBS Check

Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require a DBS check. The job advert and recruitment team will let you know if this applies to your role.

The Costs for a DBS

At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment. If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred.

For more information about the cost of the various types of DBS, please visit:https://www.gov.uk/government/news/dbs-fees-are-changing-in-december

DBS Update Service

Candidates are also expected to register with the DBS Update Service which must be completed within 30 days of the certificate being issued. This helps streamline future employment checks and supports safer recruitment practices. For more information, please visit the DBS Update Service.

Manchester University NHS Foundation Trust

Manchester University NHS Foundation Trust

Manchester University NHS Foundation Trust