Admin Assistant

Harvey Nash; Walbottle; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading recruitment firm in England is seeking an entry-level Administrative Assistant to provide comprehensive administrative support. This role includes managing calls, scheduling appointments, coordinating meetings, and tracking expenses. Ideal candidates will possess strong verbal and written communication skills, multi-tasking ability, and proficiency in Microsoft Office applications. This is an excellent opportunity for someone looking to start their career in administration.

Qualifications

• Entry level - 6 months experience required.
• Basic industry and business function knowledge a plus.

Responsibilities

• Answer and screen calls, direct messages, and calls.
• Review and sort incoming mail.
• Make travel arrangements and schedule appointments.
• Coordinate meetings including setting up conference calls.
• Manage calendar including scheduling meetings and rooms.
• Track expenses and manage corporate credit cards.
• Perform administrative duties such as filing and ordering supplies.
• Gather information and conduct research.

Skills

Verbal and written communication skills

Multi-tasking

Customer service skills

Interpersonal skills

Ability to work independently

Ability to keep information organized

Confidentiality

Advanced user of Microsoft Word

Advanced user of Microsoft Excel

Advanced user of Microsoft Outlook

Advanced user of Microsoft PowerPoint

Job description

Key Accountabilities

• Answer and screen telephone calls and direct messages and calls to appropriate person
• Review and sort incoming mail, deliver to appropriate person
• Make domestic and international travel arrangements and schedule appointments as needed
• Coordinate meetings (setting up conference calls, scheduling meeting rooms, arranging reservations/catering, etc.)
• Manage calendar including scheduling meetings, rooms and appointments
• Track expenses and manage corporate credit cards - Perform other administrative duties including filing, photocopying, faxing and ordering and maintaining office supplies, office relocations, phone, computer service
• Gather information and conduct research as required

Knowledge and Experience

• Entry level - 6 months experience required
• Basic industry and business function knowledge a plus

Skills and Competencies

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
• Ability to work independently and manage one's time
• Ability to keep information organized and confidential
• Advanced user of computer applications, such as Microsoft Word, Excel, Outlook and PowerPoint

Attributes

• Initiative/Proactive
• Sense of urgency
• Information Seeking
• Listening, Understanding and Responding
• Customer Service/ Service Partner Orientation