Admin Assistant

Argee Recruit; Uxbridge; On-site; GBP 40,000 - 60,000; Part time

Job summary

A recruitment agency is looking for an Admin Assistant for an office-based role in Uxbridge. This self-employed position involves managing site documentation, transcribing reports, and ensuring effective filing. Candidates must possess excellent communication and IT skills, with a strong ability to organize workloads. The role offers competitive pay at £(Apply online only) per day and 20 days of paid holiday per year.

Benefits

20 days paid holiday per year

Self-employed flexibility

Qualifications

• Self-employed role requiring excellent typing and IT skills.
• Organised and capable character needed for document control.
• Ability to work on own initiative and meet deadlines.

Responsibilities

• Manage site paperwork and transcribe AI generated reports.
• Ensure documents are correctly categorized and accessible.
• Archive files according to data protection policies.

Skills

Typing and IT skills

Organisational skills

Effective filing

Good communication skills

Contingency planning skills

Tools

MS Office

Document Control Software

Job description

Overview

Admin Assistant. Office based. Self‑employed role. Similar duties to Document control. To look after all the site relevant paperwork. Good communication & IT skills essential. Working for a Consultant.

Admin Assistant. Office based. Self‑employed role @ £(Apply online only) per day, (£(phone number removed) pa.) 5 days pw. Similar role to Document control. To look after all the site relevant paperwork. Good communication & IT skills essential. The role is based at offices in Uxbridge and does not involve site‑based duties.

Duties and Responsibilities

Policy, Procedure and communication for all site relevant documentation:

• To look after the paperwork and transcribe AI generated site reports, site meeting notes and client meeting reports into Microsoft Word.
• To ensure that documents are in the right location and categorised according to the type of document. Involves checking and approving documents before filing to ensure that documents contain correct and understandable information.
• Need excellent organisational skills and to be familiar with effective filing. Must have the ability to monitor and evaluate systems and to look for improvements.
• Good communication skills are important.
• Specifics of the role include :
• Access the issued drawings via intranet sites for latest drawing revisions.
• Printing drawings and specs.
• Archiving files in line with data protection and disaster recovery policy.
• Binding, scanning, copying and filing.

Experience and Skills

• Typing and IT skills to an appropriate standard are essential in relation to software for digital communication, correspondence, reports, registers, spreadsheets, databases, presentations, other document preparation and control (MS Office, Word, PPT, Excel, Access, Word, Document Control Software similar to Asite, Conject).
• Organised, capable, friendly and helpful character required.
• Ability to work on own initiative and seek assistance when required.
• Ability to organise and prioritise workload to ensure that timescales are met.
• Good contingency planning skills with ability to find quick, innovative and practical solutions.

Overall Summary

• Self‑employed role @ £(Apply online only) per day, (£(phone number removed) pa.) 5 days pw.
• Office based, Uxbridge.
• Office hours 0900 – 1700.
• 20 days paid holiday per year.
• Good communication & IT skills essential.