Admin Assistant

Brook Street; Northern Ireland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency in Belfast is seeking a full-time Admin Assistant to support their Litigation department and train as a Legal Secretary. Responsibilities include providing administrative support, managing communications, and maintaining client records. The ideal candidate will have at least 2 years of administration experience, strong organizational and communication skills, and proficiency in Microsoft Office. Starting salary is £25k per annum.

Qualifications

• At least 2 years of experience in a similar administration role.
• Ability to work on own initiative and as part of a team.
• Strong knowledge of office software is essential.

Responsibilities

• Provide administrative support to the Litigation team.
• Assist with document preparation and file management.
• Liaise with clients and internal teams professionally.

Skills

Organisational skills

Communication skills

Attention to detail

Tools

Microsoft Word

Excel

Outlook

PDF

Job description

Brook Street Recruitment delighted to be assisting our Belfast city centre client with the recruitment of a full time and permanent Admin Assistant with a view to be trained as a Legal Secretary for their Litigation department.

This role reports to the Secretarial Coordinator for Litigation and will be supporting the fee earners with daily administrative responsibilities.

Responsibilities

• Providing administrative and secretarial support to the Litigation team
• Assisting with document preparation, file management, and scheduling
• Liaising with clients and internal teams in a professional and courteous manner
• Manage incoming and outgoing communications, including emails, phone calls, and post
• Maintain accurate client records and case files (electronic and paper-based)
• Supporting the Secretarial Coordinator in day-to-day casework

Essential Criteria

• At least 2 year's experience in a similar administration role (Legal experience not essential)
• Strong organisational skills, ability to prioritise work and meet target deadlines under time constraints
• The ability to work on own initiative as well as part of a team
• Excellent knowledge of PDF, Microsoft Word, Excel and Outlook is essential
• Strong communication skills and be able to take direction
• High level of attention to detail and organisational skills
• Willingness to learn and develop within a legal environment

Working hours

Working office hours - Monday to Friday - 9am to 5pm

Salary

Salary will start on £25k per annum

Please send CV via the link

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

Looking to recruit? Find the perfect hire

Want a career at Brook Street? Join our team