Admin Assistant

Harvey Nash; North East; On-site; GBP 20,000 - 25,000; Full time

Job summary

A recruitment firm in North East England is seeking an entry-level Office Administrator. The role involves managing communications, scheduling appointments, and coordinating meetings. Ideal candidates should possess strong verbal and written communication skills, and proficiency in Microsoft Office. Experience in an office environment is preferred. This position offers a great opportunity for career growth in administrative roles.

Qualifications

• Entry-level position requiring 6 months of experience.
• Basic industry knowledge is a plus.

Responsibilities

• Manage calendar and schedule appointments.
• Coordinate meetings and travel arrangements.
• Handle communication and correspondence.

Skills

Verbal and written communication skills

Multi-tasking

Customer service skills

Interpersonal skills

Organizational skills

Proficient in Microsoft Office Suite

Job description

Key Accountabilities

• Answer and screen telephone calls and direct messages and calls to appropriate person
• Review and sort incoming mail, deliver to appropriate person
• Make domestic and international travel arrangements and schedule appointments as needed
• Coordinate meetings (setting up conference calls, scheduling meeting rooms, arranging reservations/catering, etc.)
• Manage calendar including scheduling meetings, rooms and appointments
• Track expenses and manage corporate credit cards - Perform other administrative duties including filing, photocopying, faxing and ordering and maintaining office supplies, office relocations, phone, computer service
• Gather information and conduct research as required

Knowledge and Experience

• Entry level - 6 months experience required
• Basic industry and business function knowledge a plus

Skills and Competencies

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
• Ability to work independently and manage one's time
• Ability to keep information organized and confidential
• Advanced user of computer applications, such as Microsoft Word, Excel, Outlook and PowerPoint

Attributes

• Initiative/Proactive
• Sense of urgency
• Information Seeking
• Listening, Understanding and Responding
• Customer Service/ Service Partner Orientation