Admin Assistant

Harvey Nash Group; Newcastle upon Tyne; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading recruitment firm is seeking an entry-level administrative assistant in Newcastle upon Tyne. Responsibilities include managing calls, organizing meetings, and handling office supplies. The ideal candidate will have strong communication skills and be proficient in Microsoft Office. This role is perfect for someone with initiative and the ability to manage time effectively.

Qualifications

• Entry level position requiring 6 months of related experience.
• Basic knowledge of industry and business functions is a plus.

Responsibilities

• Answer and screen calls, delivering messages to appropriate persons.
• Sort and review incoming mail and deliver appropriately.
• Make domestic and international travel arrangements and schedule appointments as needed.
• Coordinate meetings, including setting up conference calls and arranging catering.
• Manage calendar for scheduling meetings and appointments.
• Track expenses and manage corporate credit cards.
• Conduct research and gather information as required.

Skills

Verbal communication

Written communication

Multi-tasking

Customer service

Interpersonal skills

Organizational skills

Initiative

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Key Accountabilities

• Answer and screen telephone calls and direct messages and calls to appropriate person
• Review and sort incoming mail, deliver to appropriate person
• Make domestic and international travel arrangements and schedule appointments as needed
• Coordinate meetings (setting up conference calls, scheduling meeting rooms, arranging reservations/catering, etc.)
• Manage calendar including scheduling meetings, rooms and appointments
• Track expenses and manage corporate credit cards - Perform other administrative duties including filing, photocopying, faxing and ordering and maintaining office supplies, office relocations, phone, computer service
• Gather information and conduct research as required

Knowledge and Experience

• Entry level - 6 months experience required
• Basic industry and business function knowledge a plus

Skills and Competencies

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
• Ability to work independently and manage one's time
• Ability to keep information organized and confidential
• Advanced user of computer applications, such as Microsoft Word, Excel, Outlook and PowerPoint

Attributes

• Initiative/Proactive
• Sense of urgency
• Information Seeking
• Listening, Understanding and Responding
• Customer Service/ Service Partner Orientation