Admin Assistant

Vanta Staffing Limited; England; On-site; GBP 27,000; Full time

Job summary

A staffing agency in High Wycombe is seeking an Admin Assistant to support daily operations. This permanent role involves coordinating logistics for jobs and providing administrative support. Key responsibilities include scheduling appointments, maintaining records, and effective communication with clients. Ideal candidates will have experience in job management and a strong command of written English. Work hours are Monday to Friday from 8am to 5pm with a competitive salary of GBP27k plus performance-related bonus.

Benefits

Performance related bonus

Qualifications

• Experience booking jobs/surveys and managing quotes is essential.
• Good computer literacy and confidence using office software is essential.
• Organised and detail-oriented with a proactive attitude.

Responsibilities

• Book in jobs, surveys and appointments for engineers.
• Liaise with customers and contractors for job logistics.
• Maintain accurate records and upload documents into Xero.

Skills

Job management system experience

Excellent written English

Strong telephone manner

Good computer literacy

Experience using Xero

Ability to manage multiple tasks

Job description

Vanta Staffing High Wycombe are looking for an Admin Assistant to work in a growing company in High Wycombe. The role primarily will be focused on supporting daily operations and admin support as and when needed.

Admin Assistant

Permanent

Monday - Friday 8am-5pm

GBP27k plus performance related bonus

High Wycombe

Duties of the Admin Assistant:

• Book in jobs, surveys and appointments for engineers.
• Use the job management system to schedule, update and track all work.
• Liaise with customers and contractors and internal staff to coordinate job logistics.
• Request quotes and prepare and follow up to customers.
• Maintain accurate records of all job notes, correspondence and documentation.
• Upload receipts, quotes, bills and documents into Xero.
• Match invoices and assist with basic financial reconciliation.
• Answer incoming calls with a professional and friendly telephone manner.
• Respond to email enquiries promptly and with excellent written communication skills.
• Provide general administrative support to the team.

Requirements of the Admin Assistant:

• Experience booking jobs/surveys and managing quotes is essential.
• Job management system experience.
• Good computer literacy and confidence using office software is essential.
• Excellent written English for emails and documentation is essential.
• Strong telephone manner with the ability to communicate clearly and professionally.
• Experience using Xero for receipts, bills, and invoices is preferred but not essential.
• Ability to work efficiently in a fast-paced environment and manage multiple tasks.
• Organised and detail-oriented.
• Friendly, approachable and professional.
• Quick learner with a proactive attitude.
• Able to work independently and as part of a small team.