Admin Assistant

Smiley & Co, Ltd.; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A reputable building maintenance company based in Ongar, Essex, is seeking an organized Administrative Assistant. Responsibilities include answering calls, managing paperwork, scheduling appointments, invoicing, and liaising with suppliers. The ideal candidate has essential office support experience, strong communication skills, and must be a good team player. Training will be provided for those without industry experience.

Qualifications

• Previous experience in an administrative or office support role is essential.
• Strong written and verbal communication skills.
• Ability to work both independently and as part of a team.

Responsibilities

• Answering the phone and responding to emails daily.
• Dealing with suppliers and scheduling appointments.
• Invoicing, typing up quotes, and logging jobs.
• Arranging permits and liaising with subcontractors.

Skills

Excellent communication skills

Excellent organisational skills

Confident using Microsoft Office (Word, Excel and Outlook)

Attention to detail

Ability to multitask

Positive proactive attitude

Team player

Ability to prioritise tasks

Job description

Location: Ongar CM5 9AA

Salary: Competitive

Vacancy Type: Permanent, Hours Monday - Friday 8-4pm

Our client is a Building Maintenance company based in Ongar, Essex.

They are looking for a motivated and organised Administrative Assistant to join their team.

The Role

You will play a key role in keeping the office running smoothly - supporting staff, managing paperwork, and ensuring the day‑to‑day operations are handled efficiently.

Experience in the Construction Industry would be an advantage, but training will be given.

Key Responsibilities

• Answering the phone and responding to emails daily
• Dealing with suppliers
• Scheduling appointments with tenants and clients
• Invoicing
• Typing up quotes
• Logging Jobs
• Going on the council portals and securing work
• Arranging permits for vehicles
• Liaising with subcontractors and suppliers

Skills and Experience

• Previous experience in an administrative or office support role (Essential)
• Excellent communication skills
• Excellent organisational skills

• Confident using Microsoft Office (Word, Excel and Outlook)
• Attention to detail and ability to multitask
• Positive proactive and reliable attitude
• Must be a good team player and be able to work in a team as well as working confidently on their own when needed
• Able to prioritise tasks and work to deadlines
• Strong communication skills along with good written and verbal skills

To Apply

If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.

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