Admin Assistant

Beaverbrooks; Brighton; On-site; GBP 40,000 - 60,000; Full time

Job summary

A family-owned jewellery retailer is seeking an Admin Assistant for the Property Services team in Brighton. The role involves maintaining visual standards across stores, managing inquiries, and supporting maintenance tasks. The ideal candidate should have prior admin experience, be highly organized, and proficient in Microsoft Office. This temporary position offers £12.21 per hour for a 6-month contract with benefits, including 28 days of holiday. Join a recognized supportive team dedicated to enriching lives.

Benefits

28 days holidays (inc. bank hols)

Contributory Pension & Life Assurance

Outstanding colleague discounts

Wellbeing scheme

Employee support & counselling

Charity support schemes

Qualifications

• Must have prior experience in an administration role with understanding of processes.
• Excellent multitasking and prioritizing abilities are required.
• Proficiency in Microsoft Office, including Word and Excel.

Responsibilities

• Respond promptly to all enquiries directed to the Property Services Team.
• Select appropriate contractors for maintenance tasks.
• Monitor all existing contracts and ensure visits are scheduled.
• File compliance documents digitally and maintain records.

Skills

Prior experience in an admin role

Highly organised and efficient

Great attention to detail

Excellent communicator

Microsoft Office proficient

Job description

Admin Assistant - Property Services - Property and Store Image

£12.21 per hour

Temporary, 6 month contract 37.5 hours per week

Close date: Tuesday 30th December 2025

Interviews: W/C 5th January 2026

About the Role

We’re excited to welcome a Property Services Admin Assistant to join our Property and Store Image team.

In this role, you will play a key role in helping to maintain the high visual image standards across our Beaverbrooks stores, Loupe Boutiques, and offices. You will also support the Property and Facilities Manager with maintenance, compliance, and facilities management tasks, working closely with colleagues across teams and with our trusted external partners to keep everything running smoothly.

Main Responsibilities

• Answering and responding to all telephone and e‑mail enquiries directed to the Property Services Team promptly (External and Internal)
• Select and appoint the most appropriate contractors for all maintenance callouts, ensuring issues are handled promptly, accurately, and efficiently in terms of both cost and time
• Follow up and implement escalation procedures as required
• File all information/ drawings/compliance documents digitally and within the necessary files and maintain up to date records
• Assist and support the Property and Facilities Manager with any daily admin
• Monitor all existing contracts ensuring that contractual visits are completed and scheduled
• Ensure all invoices are entered onto our internal database daily and processed via our finance team to ensure prompt payment
• Organise planned and reactive visits from our contractors to Office and accompany them as and when required to do so whilst they complete their work

About Beaverbrooks

We are a family‑owned business established in 1919, operating 80 UK locations including 57 Beaverbrooks stores and 23 brand boutiques. Our core purpose is to enrich lives, and we pride ourselves on being a valued, supportive team.

We have been recognized as one of the UK’s best companies to work for and have received several awards including the UK Jewellery Awards Employer of the Year 2024.

Amazing benefits for amazing people

• 28 days holidays (inc. bank hols, pro rata)
• Contributory Pension & Life Assurance
• Outstanding colleague discounts, which extend to your family & friends
• Wellbeing scheme
• Employee & family support & counselling in partnership with the Retail Trust
• A variety of different schemes to help you support charities close to your heart

The Ideal Candidate

ESSENTIAL SKILLS

• Prior experience in an admin role with a good understanding of processes and effective planning
• Highly organised and efficient with the ability to multitask and prioritise
• A great attention to detail
• Excellent communicator and collaborator who can nurture great working relationships
• Proactively asks questions, shares ideas, and constructively challenges where appropriate
• Driven, proactive and conscientious
• Microsoft Office proficient (Excel, PowerPoint, Teams, and Word)

DESIRABLE SKILLS

• Experience supporting or coordinating projects/planned jobs
• A basic understanding of budget reporting and inputting invoices
• Experience of working in a fast‑paced environment with changing priorities
• A good understanding of data compliance
• Experience handling inquiries, managing expectations, or supporting internal/external stakeholders

Beaverbrooks - the hallmark of amazing people