Admin Assistant

JobStart Scheme; Belfast; On-site; GBP 40,000 - 60,000; Part time

Job summary

A daycare center in Belfast is seeking an admin assistant to support room leaders and management functions. Responsibilities include scheduling, communication with staff and parents, and assisting with office tasks. Ideal candidates will have strong communication skills and a good understanding of office procedures. The role offers up to 25 hours per week with a pay rate based on age and experience.

Qualifications

• Good understanding of schedule making/keeping.
• Basic office-based skills (Office suite, typing, schedule keeping).
• Excellent personal communication skills.
• Accuracy and conciseness in delivering information.

Responsibilities

• Responsible for distributing information among co‑workers.
• Greeting and assisting parents/visitors.
• Answering and directing phone calls.
• Handling office tasks such as filing, typing, copying, binding, scanning, etc.
• Making arrangements for events and outings for the children.
• Organising and scheduling appointments/meetings.
• Assisting childcare staff with their printing needs and displays.
• Ensuring there are no scheduling conflicts.
• Co‑ordinating trips/outings/open nights.
• Communicating consistently with staff and parents.
• Ensuring GDPR compliance and setting information‑sharing policy.

Skills

Schedule making/keeping

Office suite skills

Personal communication

Accuracy in information delivery

Job description

THE EMPLOYER IS: ACREWOOD DAYCARE CIC. ACREWOOD Daycare values an educational and child‑centred approach. Our daycare operates across three main play rooms (0‑2, 2‑3, 3‑5) with a small SEN cohort. As an admin assistant, your main role will be assisting the room leaders and management with printing/copying, preparing resources, internal information sharing and helping to manage the phones/points of contact.

Responsibilities

• Responsible for distributing information among co‑workers.
• Greeting and assisting parents/visitors.
• Answering and directing phone calls.
• Handling office tasks such as filing, typing, copying, binding, scanning, etc.
• Making arrangements for events and outings for the children.
• Organising and scheduling appointments/meetings.
• Assisting childcare staff with their printing needs and displays.
• Ensuring there are no scheduling conflicts.
• Developing an understanding and appreciation for schedule making/keeping.
• Developing office‑based skills (Office suite, typing, schedule keeping).
• Co‑ordinating trips/outings/open nights.
• Communicating consistently with staff and parents.
• Ensuring GDPR compliance and setting information‑sharing policy.

Skills and Qualifications

• Good understanding of schedule making/keeping.
• Basic office‑based skills (Office suite, typing, schedule keeping).
• Excellent personal communication skills.
• Accuracy and conciseness in delivering information.

Further Information

Standard hours: up to 25 hours per week. Flexible/reduced hours may be available upon approval by a Work Coach. Additional hours may be offered depending on availability. Discuss directly with the employer before starting employment. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART is open to working age benefit claimants deemed eligible by a work coach. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working‑age benefit, please contact your local Jobs & Benefits Office at 0800 001 5782.

Salary: £7.55 per hour (16‑17 years), £10.00 per hour (18‑20 years), £12.21 per hour (21+ years). Contract type: Temporary. Weekly hours: 25. Working time: 7:45 am – 6 pm, days to be confirmed.

Closing date: 15 December 2025.