Admin Assistant

px Group; Aberdeen City; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading operations management firm in Aberdeen is seeking an Admin Assistant to provide secretarial support to the maintenance department. The ideal candidate will manage invoices, support stock management, and ensure compliance with GDPR. Key requirements include proficiency in Microsoft Office and strong organizational skills. The company offers excellent employee benefits and training opportunities.

Benefits

Contribution towards eye test and glasses

Company discount benefits

Long Service Awards

Employee recognition scheme – ELITE Awards

Employee Assistance Programme

Flexible Benefits Package

Onsite parking

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with attention to detail.

Responsibilities

• Assist Maintenance Management with Invoice management.
• Check information received against relevant contracts.
• Management of site PPE stock and further PPE orders.
• Support operations team with tooling, Nitrogen, and Diesel orders.
• On call member of the Emergency Response team.

Skills

Proficiency in Office Software (Microsoft Office Suite)

Excellent written communication

Excellent verbal communication

Strong organizational abilities

Time-management abilities

Attention to detail

Job description

Our Business

px PEOPLE, their commitment to excellence, innovation and teamwork, are the reason for px Group’s continuing growth and success story. We aim to be the elite provider of operations management, engineering services and energy management solutions in high hazard, highly regulated industries nationally and as we grow, across Europe and globally. For more information visit www.pxlimited.com

px Group has operated and maintained this Upper Tier COMAH installation since 2016. We are also the designated duty holder of the associated 32" FUKA and 30" SIRGE pipelines which supply the St. Fergus Gas Terminal. px Group has full accountability for the safe, efficient and compliant operation of both assets.

We work closely with our client, sharing the vision for this to be the terminal of choice for the region. We are committed to the ongoing technical and commercial development of the facility to ensure the business isn’t just sustained, but continues to grow.

The Opportunity

We are now recruiting for an Admin Assistant. The primary function of the role is to provide secretarial support to the maintenance department. Supporting the role of the Maintenance Delivery Manager.

You’ll be supported with personalised on the job training, coaching, mentoring and twice-yearly development and performance reviews to help maintain & develop your contributions and competence.

Key Responsibilities

• Assist Maintenance Management with Invoice management.
• Check information received against Q4 and relevant contract.
• Check correct hours and rates have been charged.
• Ensure any personal details are treated with confidence in line with GDPR.
• Query anomalies with contract rep.
• Management of site PPE stock, and further PPE orders as required.
• Managing authorisation records and issue of status reports.
• Collation, editing and proofing activities associated with site monthly reports.
• General Office support including ordering office supplies, coordinating general service / maintenance of office & Gym equipment.
• Ensure current Certificate of Employers Liability Insurance has been received from all contract companies, display file on notice board.
• Supporting operations team with orders of tooling, Nitrogen and Diesel.
• On call member of the Emergency Response team carrying out the role of Event Logger / Admin Role in the event of an incident.

Minimum Requirements

• Proficiency in Office Software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication.
• Strong organizational and time-management abilities, high level of attention to detail.

What you will receive from us

• Contribution towards eye test and glasses.
• Online company discount benefits site including cinema tickets and gym membership discount.
• Long Service Awards.
• Employee recognition scheme – ELITE Awards.
• Employee Assistance Programme.
• Flexible Benefits Package.
• Onsite parking.

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Please note this role may close early or be extended depending on the volume of applications.