Admin and Support Assistant (part time initally)

Kuba Group; Goodrich; On-site; GBP 25,000 - 30,000; Full time

Job summary

A dynamic company in the United Kingdom is seeking an Admin and Support Assistant to provide operational and administrative support to the Executive Assistant. The ideal candidate should be highly organised, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. Responsibilities include travel bookings, procurement tasks, and maintaining databases. This entry-level position offers an opportunity to develop strong executive support skills while being part of a small, collaborative team.

Qualifications

• Attention to detail and strong organisational skills are required.
• Ability to work flexibly in a fast-paced environment.
• Comfort with data entry and record-keeping using spreadsheets.

Responsibilities

• Support the Executive Assistant with travel and meeting logistics.
• Manage procurement tasks and ensure billing accuracy.
• Maintain administrative databases and perform data entry.

Skills

Excellent organisational skills

Proactive and reliable

Good communication skills

Basic to intermediate data entry

IT literate

Tools

Google Docs

Google Sheets

Job description

Overview

The Admin and Support Assistant will provide robust operational and administrative support to the Executive Assistant, helping ensure smooth day-to-day processes across ordering, travel & logistics, documentation, data tracking, and general office administration. This is an entry-level (or early-career) role, ideal for someone who is highly organised, reliable, and keen to develop strong skills in executive support and office operations.

You will be part of a small team of 2, working very closely with the Executive team. Priorities can often change at short notice so being a personable team player who can quickly adapt to shifting needs as well as learn new tools and share additional responsibility is essential.

Responsibilities

• Support the Executive Assistant with travel bookings, itineraries, accommodation arrangements, meeting logistics, and expense tracking
• Manage order processing and procurement tasks (stationery, office supplies, equipment), raising purchase orders, liaising with suppliers, checking delivery timelines, and ensuring billing/invoice accuracy
• Perform data entry, maintain key administrative databases, update records (vendors, invoices, travel schedules, contact lists, etc.), ensuring data accuracy and consistency
• Follow up and chase timelines for deliverables: supplier confirmations, meeting room bookings, documentation, paperwork, approvals, etc
• Assist with printing, scanning, copying, and binding documents as needed, including formatting, proofing and preparing presentations or reports
• Coordinate meeting logistics, including room bookings, refreshments, room layout, visitor management, and preparation of meeting materials
• Support internal documentation processes, filing, archiving, and maintaining document control
• Help organise internal events or team meetings as required (catering, room setup, invitations, communications)
• Interface with other teams (facilities, procurement, finance, IT) to ensure smooth administrative operations
• Undertake other administrative tasks and ad hoc duties to support the executive team and overall office efficiency

What We're Looking For

Essential

• Excellent organisational skills, with strong attention to detail
• Proactive, reliable, and able to take ownership of tasks with minimal supervision
• Flexible and willingness to adapt to new tools, processes or changes in daily priorities
• Good communication skills: clear, professional, courteous in speaking and written form
• Basic to intermediate data entry and record-keeping ability; comfortable working with spreadsheets (e.g. Google Sheets)
• Comfortable working in a fast-paced environment, managing multiple small tasks to deadlines
• Basic familiarity with travel booking, scheduling, or event planning would be a plus (though we will support your development here)
• IT literate: comfortable using Google Docs, Sheets and general admin tools
• A positive, "can-do" attitude and willingness to learn new systems, processes, and tools

Desirable / Nice to Have

• Some previous administrative or support experience (could be part-time, internships, or assistant roles)
• Experience dealing with suppliers, purchase orders, or invoices
• Understanding of confidentiality and discretion, particularly when handling sensitive or high-level executive or company information