Admin and Procurement Manager, Band 6

Gloucestershire Hospitals NHS Foundation Trust; Gloucester; On-site; GBP 35,000 - 50,000; Full time

Job summary

A local NHS Trust in Gloucester is seeking an Admin & Procurement Manager responsible for managing IT assets and procurement processes. The role involves leading administrative teams, ensuring compliance with policies, and supporting operational objectives. Candidates must have GCSEs in Maths and English along with ITIL certification. Experience in senior admin roles and people management is essential. This position offers an opportunity to contribute to a high-performing team within the Trust.

Qualifications

• GCSE in Maths and English required.
• ITIL Certification essential for the role.
• Experience in senior admin or business support roles.

Responsibilities

• Manage IT assets, procurement processes, and administrative support.
• Lead admin teams and manage supplier relationships.
• Ensure compliance with Trust policies and prepare reports.

Skills

Senior Admin / Business Support

People Management

Knowledge of Hardware and Asset Management

Experience handling audits

Warehouse / stock management experience

Experience drafting briefing papers

Education

GCSE in Maths and English

ITIL Certification

Job description

Job summary

The Admin & Procurement Manager is responsible for the efficient management of IT assets, procurement processes, and administrative support across the Trust's Digital, Technology & Insights (DTI) services. The role ensures compliance, cost‑effectiveness, and high standards of service delivery, supporting both operational and strategic objectives.

Key Responsibilities

• Oversee the proactive day‑to‑day management of software and hardware assets and contracts, ensuring compliance with licensing, patch management, and security requirements. Maintain accurate asset databases, coordinate audits, and manage disposals and acquisition.
• Lead the admin team, manage supplier relationships, and ensure procurement activities deliver value for money. Administer contracts, monitor SLAs, and resolve quality or delivery issues with suppliers.
• Supervise and coordinate admin staff, ensuring efficient administrative support for Countywide IT Services (CITS), DTI, and senior leadership teams. Manage recruitment, induction, absence, and performance processes for admin staff.
• Support governance activities, ensure adherence to Trust policies and procedures, and maintain confidentiality and data quality standards. Prepare reports and presentations for senior management and ensure compliance with statutory and organisational requirements.
• Provide clear direction, coaching, and mentoring to staff. Foster a motivated, high‑performing team culture and contribute to continuous improvement and change management initiatives.
• Monitor and authorise expenditure for IT assets, office equipment, and contracted services. Ensure accurate record‑keeping and timely payment authorisations.
• Coordinate health and safety and risk management activities for the service. Promote safe working practices and compliance with Trust policies.

Qualifications and Training

• GCSE (or equivalent) in Maths and English.
• ITIL Certification (Foundation or V4).

Desirable Qualifications

• Educated to a degree level or equivalent experience in a specialist area.
• Other relevant professional qualification.

Experience

• Senior Admin / Business Support.
• People Management.
• Knowledge of Hardware and Asset Management.
• Experience handling audits, dealing with auditors and regulatory bodies.
• Warehouse / stock management experience (desirable).
• Experience drafting briefing papers and correspondence at senior management level (desirable).

Publication

Employer name: Gloucestershire Hospitals NHS Foundation Trust

Address: Victoria Warehouse, The Docks, Gloucester, GL1 2EL

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer website: https://www.glchospital.nhs.uk