Activity & Sports Office Coordinator

Oxygen House; Exeter; On-site; GBP 27,000 - 30,000; Full time

Job summary

A leading wellness company in Exeter is seeking an Activity & Sports Office Coordinator to create and manage fitness and wellbeing activities for employees. This dynamic role requires a passion for health and fitness, strong organizational skills, and effective communication abilities. Benefits include free plant-based meals, private medical insurance, and a supportive work environment promoting sustainability. Ideal candidates should possess relevant certifications and be proactive in ensuring smooth operations of fitness classes. Apply before 18th December 2025.

Benefits

Free plant-based meals

Unlimited hot and cold drinks

Gym facilities

Participate in social and charity events

Enhanced parental leave

Contributory pension

Private medical insurance

Cycle to work scheme

Qualifications

• Dynamic and full of energy; with a passion for sports and fitness.
• Well-organised and meticulous; with the ability to manage multiple priorities.
• Proactive and solutions-focused; ensuring smooth delivery of activities.

Responsibilities

• Delivering PT sessions and gym inductions; ensuring safe and effective use of equipment.
• Coordinating and managing a schedule of fitness classes and wellbeing activities.
• Being the main point of contact for instructors, participants and suppliers.
• Promoting activities internally, driving engagement and participation.

Skills

Dynamic and energetic

Well-organised

Effective communicator

Team-oriented

Proactive

Passionate about sustainability

Education

Level 2 Certificate in Personal Training

Level 3 Diploma in Personal Training

Tools

Microsoft Office

Job description

Permanent - based in our Exeter office

Full time (40 hours) with core hours 9:30am - 6:00pm

Salary £27,000-£30,000 per annum, depending on experience, plus generous company benefits

Closing date - 18th December 2025 at 9:00am.

🤻 Are you dynamic and full of energy?

😊 Are you well organised and meticulous in your delivery?

🏋️ Do you love sport and fitness?

If that sounds like you, you might be the perfect fit for our team.

Oxygen House is home to a group of companies investing in projects that foster social, environmental, and economic prosperity. Our portfolio spans renewable energy, education, analytics and technology, private equity and property.

Our award‑winning building is one of the most innovative commercial office spaces in the region, designed with sustainability and employee wellbeing at its core. With around 150 people on site across multiple companies, we take pride in creating an environment that supports health, happiness and productivity.

This role sits at the heart of our vibrant workplace culture, supporting activities that keep our community active, engaged and inspired.

The Role

As Activity & Sports Office Coordinator, you will be responsible for delivering an exceptional programme of fitness and wellbeing activities for employees based at Oxygen House. From managing class schedules to ensuring smooth operations, you’ll play a key role in creating a dynamic and energising environment. This is a hands‑on, people‑focused role that requires enthusiasm, organisation, and a passion for health and fitness. You’ll work closely with instructors, suppliers, and internal teams to ensure every class and activity runs seamlessly. In addition to coordinating activities, you’ll also handle administrative and office tasks, such as maintaining records, managing bookings, and supporting day‑to‑day operations behind the scenes.

What will you be doing?

• Delivering PT sessions and gym inductions; ensuring safe and effective use of equipment.
• Coordinating and managing a schedule of fitness classes and wellbeing activities.
• Being the main point of contact for instructors, participants and suppliers.
• Ensuring all classes are delivered to a high standard, with attention to detail and safety.
• Promote activities internally, driving engagement and participation.
• Maintaining accurate records of bookings, attendance and feedback.
• Supporting the Head of House with events and initiatives that enhance wellbeing.
• Sourcing and liaising with vendors to deliver sustainable and high‑quality services.
• Monitoring and maintaining equipment to ensure readiness and safety.

We’re looking for someone who is…

• Dynamic and full of energy; with a passion for sports and fitness
• Well‑organised and meticulous; with the ability to manage multiple priorities
• Proactive and solutions‑focused; ensuring smooth delivery of activities
• A great communicator; confident engaging with people at all levels
• Team‑oriented; working collaboratively to create an exceptional experience
• Passionate about sustainability; embedding low‑carbon practices in daily operations
• Comfortable using Microsoft Office and digital tools for scheduling and reporting

Qualifications required

• Level 2 Certificate in Personal Training (recognised by CIMSPA)
• Level 3 Diploma in Personal Training for 1:1 PT sessions (recognised by CIMSPA)
• You may be required to move company pool vehicles or occasionally travel between locations as part of the job role. Therefore, a full UK driving licence is also desirable, but we’re open to discussing alternative arrangements.

What can we offer you?

Working with a fantastic team is just the start of what we can offer you here at Oxygen House. We have a range of great onsite facilities including free plant‑based meals, unlimited hot and cold drinks, gym, activities and sports classes, social and charity events. On top of this you will have the opportunity to participate in our broad and extensive range of company benefits, these include:

🏡Family and Finance Benefits – Enhanced Parental Leave, Contributory Pension (matched up to 5%), Group Life Assurance, Employee Assistance Programme

🩺Health Benefits – Private Medical Insurance, Private Dental Insurance, Virtual GP, Eyecare Vouchers, Flu Vaccinations

🌳Green Benefits – Green Travel Incentive, Cycle to Work Scheme, Electric Car Scheme and Charging

🏖️Annual Leave – 25 days, increasing by one day for each completed year of service, up to a maximum of 30 days

If you love creating positive experiences, thrive in a fast‑paced environment, and want to be part of an incredible business that’s helping to save the planet, we’d love to hear from you!

Our recruitment process

If you’re interested in this position then please click ‘apply for this job’, which will direct you to our application page.

Closing date for applications is 18th December 2025 at 09:00. Shortlisting will commence in January with interviews currently planned for w/c 12th January. An additional recruitment call stage may be added if we receive a high number of applicants.

If you have any questions, require a different method of application, or there's any way we can support you in our recruitment process then please contact us – 📧 [e-mail]

Oxygen House is an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. Unfortunately Oxygen House Group does not hold a license to sponsor visas. Therefore, we are unfortunately not able to process any applications that require sponsorship.