Accounts Receivable Officer

Royal-College-of-Physicians; Liverpool; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Buy annual leave

Mental health support activities

Health cash plan and employee discount

Job summary

The Royal College of Physicians is seeking an Accounts Receivable Officer to ensure accurate recording of income and timely collection from debtors. You will process debtor payments, support cash flow, and provide AR services to the Federation of the Royal Colleges of Physicians in the UK within agreed service levels.

You will lead credit control, manage aged debt reporting, assist with month-end close, and contribute to maintaining SOPs and audit documentation, while ensuring GDPR compliance

Qualifications

• AAT qualification or CICM part-qualified.
• GCSEs in Maths and English or equivalent.
• Two years’ accounts receivable experience in a large organisation.
• Strong Excel skills; knowledge of Business Central desirable.
• Experience producing financial reports for finance and non-finance colleagues.
• Good prioritisation and deadline management.

Responsibilities

• Process sales invoices and credit notes with VAT accounted.
• Issue invoices to correct processing teams.
• Lead credit control and prompt debt collection.
• Maintain records of collection activity and correspondence.
• Allocate receipts with Treasury and update debtor accounts.
• Issue monthly statements to debtors.
• Produce monthly KPI reports and aged debt analyses.
• Prepare working papers for statutory accounts.
• Support Meetings and Events invoicing and debt reviews.
• Meet month-end deadlines and proper period allocations.
• Provide financial information and ad hoc analysis.
• Comply with Health and Safety and equal opportunities policies.

Skills

Excel

Double-entry bookkeeping

Report preparation

Education

AAT qualification

CICM part-qualified

GCSE in Maths & English

Tools

Microsoft Dynamics 365 Business Central

Job description

Working arrangements:Standard working hours between 9am – 5pm, Monday to Friday. Hybrid working, with a minimum of 6 days per monthin the office.

About the role

As the accounts receivable officer you will play an important role in ensuring the income of the college is correctly recorded and payments are collected in a timely manner from debtors. You will process debtor payments in accordance with the college’s procedures. You will help the organisation manage our cashflow position by contributing to an effective debt collection process to maximise cash holdings. You will also provide accounts receivable services to The Federation of the Royal Colleges of Physicians in the UK within agreed service levels.

What you’ll do

• Process sales invoices and credit notes, ensuring VAT is correctly accounted for.
• Issue invoices to the correct processing teams.
• Lead credit control and collect debts promptly in line with policy, protecting cash flow and customer relationships.
• Maintain accurate records of collection activity and customer correspondence.
• Work with Treasury to allocate receipts promptly, update debtor accounts and follow up missing remittances.
• Issue monthly statements to debtors.
• Produce monthly KPI reports, explaining variances and debts over 90 days overdue.
• Prepare and distribute aged debt reports with status updates.
• Manage shared mailboxes and respond to customer and internal queries.
• Support the Meetings and Events team with invoicing, payment allocation, debt collection and monthly debt reviews.
• Meet month-end deadlines, ensuring invoices and cash allocations are recorded in the correct period.
• Provide audit information and prepare accurate working papers for the statutory accounts.
• Maintain and update relevant standard operating procedures.
• Provide financial information, reports and analysis as required.
• Comply with the RCP’s Health and Safety Policy.
• Carry out all duties in line with equal opportunities requirements.

About you

• AAT qualified, CICM part-qualified or equivalent.
• Good GCSE passes in Maths and English, or equivalent.
• At least two years’ accounts receivable experience in a large organisation.
• Strong Excel skills; Microsoft Business Central experience is desirable.
• Knowledge of double-entry bookkeeping is desirable.
• Experience producing reports for finance and non-finance colleagues.
• Able to prioritise workloads and meet demanding deadlines.
• Confident communicator who builds strong relationships with customers, auditors and operational managers.
• Understanding of GDPR and secure handling of sensitive financial data.
• Excellent customer service and attention to detail in a busy finance team.

For more information, please view the full job description and person specification.

Interview date:TBC

Your candidate experience is extremely important to us. If you would like to discuss this role or require any reasonable adjustments for your application, please reach out to our recruitment team:

The RCP positively encourages applications for suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity.

The RCP is all about our people - our members, our staff, our volunteers and leaders. We educate, influence and collaborate to improve health and healthcare for everyone and know we can only do this by being inclusive, encouraging and celebrating diverse perspectives. that's why welcoming and having people who represent the 21st century medical workforce and the diverse population of patients we serve is so important to us.

INDLOW

Who we are

The Royal College of Physicians (RCP) is a rewarding and friendly place to work with an incredible history, dating back to our foundation in 1518 by King Henry VIII. We are a professional membership body for physicians – doctors who work in hospitals – with over 40,000 members in the UK and around the world working to improve patient care and reduce illness. Our activities focus on educating, improving and influencing for better health and care.

The benefits

• Buy annual leave
• Mental health activities and sessions
• Health cash plan and employee discounts

Our people

• RCP President

"I am passionate about supporting our current and next generation of physicians with an aim to improve patient care for all. Our strategic mission is educating, improving and influencing health care design and delivery".

“As a working mum, the RCP has gone above and beyond in helping me to achieve a work life balance. I have never been made to feel that I have to make a choice between work and family life.”

• Executive Director of People and Culture

"Working at the RCP, my team and I have undertaken significant projects and initiatives that have shaped our workplace culture and HR strategies".