Accounts Payable Specialist

Rmlfs; Liverpool; On-site; GBP 26,000 - 30,000; Full time

Job summary

RMLFS is seeking an Accounts Payable Specialist to own the purchase ledger across the three MGT Group companies—RMLFS, 4 Construction Management and Scaffold Management. This full-time, office-based role in Liverpool handles invoice processing, supplier queries and the weekly payment cycle, ensuring accuracy and timely cashflow.

Working within a small finance team and reporting to the Finance Director, you’ll develop live, reconciled supplier ledgers and support budgeting and forecasting as the

Qualifications

• Solid bookkeeping / accounts payable experience.
• High attention to detail and accuracy.
• Confident communicator handling supplier queries.
• Experience with multi‑company ledgers and daily processing.

Responsibilities

• Process supplier invoices and code to accounts, VAT and job; link site name to invoice.
• Manage approval workflow, align with cashflow, post to Xero.
• Chase and resolve rejected invoices; post corrected invoices and credit notes.
• Reconcile supplier statements in Xero; prepare weekly payment run and remittances.
• Maintain supplier relationships and answer queries to avoid escalations.
• Process company card/expense receipts and keep cashflow forecasts accurate.

Skills

Bookkeeping / AP

Attention to detail

Communication

Organisation

Tools

Xero

Dext

Monday.com

Job description

About the job

Job Title: Accounts Payable Specialist

Location: Liverpool, L3 9DG

Job Type: Full-Time

Salary: £26-30k

Reporting To: Finance Manager / Director

About the Role

We're looking for an accurate, detail-driven Accounts Payable Specialist to take full ownership of the purchase ledger across the three MGT Group companies — RMLFS, 4 Construction Management and Scaffold Management.

Working within a small, close-knit finance team and reporting to the Finance Director, you'll keep supplier accounts live, accurate and up to date: processing invoices, reconciling supplier statements, preparing the weekly payment run and being the first point of contact for supplier queries. Right now this work is handled on an ad-hoc basis around other priorities, which creates delays and gaps between our forecast cashflow and what actually gets paid. This is a brand-new, dedicated role created to fix that — a genuinely hands‑on job for someone who takes pride in getting the detail right.

KEY FACTS

• Contract
  Full-time, permanent
• Hours
  Monday–Friday, 8:00am–5:00pm (office-based)
• Salary
  £26,000–£30,000 per annum, depending on experience
• Reports to
  Finance Director
• Scope
  Purchase ledger across all three MGT Group companies
• Progression
  Genuine scope to grow into a more senior finance role

KEY RESPONSIBILITIES

• Invoice processing
  Process supplier invoices through Dext, coding each to the correct nominal account, VAT code and job, and linking the site name to the invoice number.
  Manage the approval workflow — pushing invoices to the procurement team for sign-off, checking approved invoices against cashflow, then posting to Xero.
  Chase and resolve rejected or queried invoices, processing corrected invoices and credit notes as they come back.
• Supplier statements & payments
  Reconcile supplier statements against Xero to spot and resolve any duplicates or missing invoices.
  Prepare the weekly payment run (payments made on Fridays) and issue remittances (on Mondays) so suppliers allocate payments correctly and avoid problems later.
  Own supplier relationships day to day — answering queries confidently and resolving payment issues before they escalated.
• Expenses & reconciliation
  Process company card and expense receipts (including director expenses) and reconcile them against the bank.
  Keep all accounts live and accurate so that cashflow forecasts reflect reality.
• Systems & wider support
  Maintain the supplier boards and the budgeting/forecasting board in Monday.com.
  Provide wider finance administrative support during quieter periods.
  Scope note.Once fully onboarded, you'll move the accounts onto a daily live processing cycle — entering invoices and receipts as they arrive to support accurate, real‑time budgeting and forecasting. CIS and subcontractor-retention work sits outside the role initially, but may be added as you develop.

PERSON SPECIFICATION

ESSENTIAL

• Solid, practical bookkeeping / accounts payable experience
• High attention to detail and accuracy — prioritised over speed
• Confident, clear communicator, comfortable handling supplier queries
• Organised and methodical, able to manage high transaction volumes across multiple companies
• Proactive and reliable — stays on top of the ledger without being chased

DESIRABLE

• Experience with general accountancy software (Xero preferred)
• Experience using Dext (helpful, but full training is given — the system is straightforward)
• Experience in construction or a multi-company / group finance environment
• Experience with Monday.com or similar workflow tools

Please note: AAT qualification is not required for this role — solid, practical experience and a sharp eye for detail matter more.

YOUR FIRST SIX MONTHS

We'll bring you in with a phased, properly supported start rather than dropping everything on you at once:

• You’ll begin by learning the process on one company — getting invoice coding and the approval workflow right before expanding.
• Once you’re confident, you’ll take on the purchase ledger for all three companies.
• From there, you’ll move the accounts onto a daily live cycle so our forecasting and spend monitoring are always current.

About RMLFS

RMLFS is a leading commercial roofing company, delivering high-quality solutions across the UK. We’re known for our professional approach, long‑standing client relationships, and commitment to doing things the right way. At RMLFS, we combine technical expertise with a down‑to‑earth, people‑first attitude — and that’s reflected in our team culture.

We’re proud of the collaborative, supportive environment we’ve built. Whether it’s weekly team lunches, celebrating wins together, or helping each other through a challenge, we believe work should be both rewarding and enjoyable. You’ll be joining a close‑knit team that values trust, communication, and a good sense of humour — and where everyone’s contribution really counts.