Accounts Payable Specialist

Saxton Leigh; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

Saxton Leigh in London is seeking an Accounts Payable Specialist to own end-to-end AP across multi-entity operations within banking/financial services.

You will manage payment runs, supplier data, VAT checks, and month-end close, while working with department heads to streamline P2P and improve supplier experience.

Qualifications

• Financial Services/Banking AP experience (multi-entity; high-volume; approval workflows).
• Advanced NetSuite proficiency.
• Strong understanding of VAT, invoice coding, accruals/prepayments, and AP subledger integrity.
• Familiarity with controls frameworks and regulatory expectations (FCA principles in FS context).
• Proven ability to prioritise in a deadline-driven environment; meticulous attention to detail.
• Excellent communication skills; confident handling suppliers and internal stakeholders.
• Intermediate Excel (VLOOKUP/XLOOKUP, pivot tables) and comfort with AP/OCR automation tools.

Responsibilities

• End-to-end AP processing: coding, approvals, and posting in NetSuite.
• Payment runs: Prepare weekly/monthly payment runs, ensuring correct approval workflows and liquidity alignment.
• Supplier management: Maintain vendor master data (KYC/AML checks where applicable), reconcile statements, resolve disputes, and monitor credit terms.
• Banking & reconciliations: Support bank reconciliations, cash management, and payment cut-offs; investigate variances promptly.
• Expenses & cards: Oversee employee expenses and corporate card transactions, enforce policy compliance, and ensure timely reimbursement.
• Tax & reporting: Validate VAT treatment, assist with monthly VAT reports, and produce AP ageing reports/dashboards.
• Period close: Support month-end close—accruals, prepayments, fixed assets and VAT checks.
• Stakeholder engagement: Partner with Department Heads to streamline P2P, reduce exceptions, and enhance supplier experience.

Skills

Attention to detail

Communication skills

Prioritization

Tools

NetSuite

Excel (VLOOKUP/XLOOKUP)

AP/OCR automation tools

Job description

Our client is a leading boutique investment firm based in the City. They are seeking an Accounts Payable Specialist within banking/financial services to own the end-to-end AP function across multi-entity operations.

12 MONTH FTC

THE RESPONSIBILITIES:

• End-to-end AP processing: coding, approvals, and posting in NetSuite.
• Payment runs: Prepare weekly/monthly payment runs, ensuring correct approval workflows and liquidity alignment.
• Supplier management: Maintain vendor master data (KYC/AML checks where applicable), reconcile statements, resolve disputes, and monitor credit terms.
• Banking & reconciliations: Support bank reconciliations, cash management, and payment cut-offs; investigate variances promptly.
• Expenses & cards: Oversee employee expenses and corporate card transactions, enforce policy compliance, and ensure timely reimbursement.
• Tax & reporting: Validate VAT treatment, assist with monthly VAT reports, and produce AP ageing reports/dashboards.
• Period close: Support month-end close—accruals, prepayments, fixed assets and VAT checks.
• Stakeholder engagement: Partner with Department Heads to streamline P2P, reduce exceptions, and enhance supplier experience.

EXPERIENCE REQUIRED:

• Financial Services/Banking AP experience (multi-entity; high-volume; approval workflows).
• Advanced NetSuite proficiency
• Strong understanding of VAT, invoice coding, accruals/prepayments, and AP subledger integrity.
• Familiarity with controls frameworks and regulatory expectations (FCA principles in FS context).
• Proven ability to prioritise in a deadline-driven environment; meticulous attention to detail.
• Excellent communication skills; confident handling suppliers and internal stakeholders.
• Intermediate Excel (VLOOKUP/XLOOKUP, pivot tables) and comfort with AP/OCR automation tools.