Accounts Payable Specialist

Career Legal; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic US law firm in Greater London is seeking an experienced Accounts Payable Specialist to manage their accounts payable system. The role involves processing invoices, managing firm expenses, and ensuring compliance with financial regulations. The ideal candidate will possess a solid understanding of VAT processes, strong communication skills, and the ability to thrive in a fast-paced environment. This is an essential position within a six-member finance team, ensuring that all financial records are accurate and timely.

Responsibilities

• Full ownership of the accounts payable function.
• Assist the team with the firm's expenses recorded through Concur.
• Accurate and timely processing of supplier invoices.
• Recording and reconciling credit card transactions and direct debits.
• Checking and processing of external professional fees and disbursements.
• Ensuring refunds and credits are dealt with in line with SRA Accounts Rules.
• Maintaining and reconciling the petty cash.
• Uploading payments into the banking system and submitting for approval.
• Ensuring digital invoices are filed and uploaded correctly.
• Producing month end reports for management.

Skills

Knowledge of VAT process

Excellent interpersonal and communication skills

Motivated and driven

Ability to work in a fast-paced environment

Excellent IT skills (Word, Excel, Outlook)

Job description

Our client is a dynamic and expanding US law firm with over 35 offices in all the leading business and finance centres in the US, Europe and the Far East. They are now looking to hire an Accounts Payable Specialist. This role is responsible for the firm's accounts payable system from invoice through to payment. This includes both firm expenditures, as you would expect from an accounts payable role, but also includes our professional disbursements which relate to legal work for our clients. In addition to the processing there will be the requirement of reporting on spend and proactively managing our current processes with a view to improving them. The finance team consists of six, including this role, and it is a crucial requirement that the candidate can fit into the team environment.

Responsibilities

• Full ownership of the accounts payable function
• Assist the team with the firm's expenses recorded through Concur
• Accurate and timely processing of supplier invoices
• Recording and reconciling credit card transactions and direct debits
• Checking and processing of external professional fees and disbursements
• Ensuring refunds and credits are dealt with in line with SRA Accounts Rules
• Maintaining and reconciling the petty cash
• Uploading payments into the banking system and submitting for approval
• Checking, formatting and submitting taxi/courier invoices to the US for uploading
• Ensuring digital invoices are filed in an organized manner and uploading copies into the accounting software
• Producing month end reports for management and audit purposes

Candidate Profile

• Knowledge of VAT process
• Basic understanding of accounting principles
• Excellent interpersonal and communication skills, both written and oral
• Must be motivated and driven to deliver an excellent service to internal and external clients
• Demonstrates the ability to work in a fast‑paced, high‑volume environment
• Excellent IT skills (Word, Excel, and Outlook)

Important Notice

It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.