Accounts Payable Invoice Processing Supervisor

VistaJet; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global business aviation group is seeking a skilled Accounts Payable Supervisor to oversee the operations of the invoice processing team. The ideal candidate will have at least 1-2 years of experience in a supervisory role, strong leadership, interpersonal skills, and proficiency in financial systems such as SAP. This role involves managing vendor reconciliations, ensuring compliance, and contributing to process improvements. The position is located in Glasgow, Scotland.

Qualifications

• 1-2 years of supervisory experience in an accounts department, particularly in Accounts Payable.
• Strong understanding of invoice processing workflows and vendor reconciliations.
• Ability to develop and manage a high-performing team.

Responsibilities

• Oversee day-to-day operations of the invoice processing team.
• Supervise and support team members.
• Manage complex supplier and internal stakeholder queries.

Skills

Leadership skills

Interpersonal skills

Problem-solving skills

Analytical skills

Organizational skills

Tools

Microsoft Excel

SAP

Job description

Overview

Vista Global, the global business aviation group, integrates a unique portfolio of companies offering asset-light services to cover all aspects of business aviation, through its brands. The group's mission is to lead the change to provide customers with the most advanced flying services and the very best value, anytime, anywhere around the world.

The Accounts Payable (AP) Invoice Processing team is responsible for managing and processing all incoming invoices and payments owed by the company to its suppliers in an accurate and timely manner.

Responsibilities

This is an exciting opportunity for an individual with genuine interest in finance who is seeking a career in an international business.

• Oversee the day-to-day operations of the invoice processing team, ensuring accuracy, compliance, and timely delivery of all activities.
• Supervise and support team members, fostering a culture of accountability, collaboration, and continuous improvement.
• Lead performance management, including coaching, training, and development to enhance team capability.
• Manage complex supplier and internal stakeholder queries, resolving issues promptly and effectively.
• Review and validate vendor invoices for accuracy, completeness, and proper authorization.
• Ensure correct general ledger coding, cost centre allocations, and adherence to company accounting policies.
• Maintain and strengthen internal controls, ensuring compliance with financial procedures and corporate governance standards.
• Collaborate closely with the Payments & Analytics and Vendor Management teams to support the preparation of payment proposals, resolve payment-related discrepancies, and ensure accurate vendor account reconciliations.
• Oversee the completion and review of regular vendor account reconciliations, ensuring open items are cleared and discrepancies investigated.
• Monitor key performance metrics and contribute to continuous improvement, automation, and process standardisation initiatives.
• Support month-end and year-end closing processes through timely invoice processing and accurate reporting.
• Undertake additional finance-related responsibilities as assigned by management.

Required Skills, Qualifications, and Experience

• Proven experience in an accounts department, ideally within Accounts Payable, with at least 1–2 years in a supervisory capacity.
• Strong understanding of invoice processing workflows, vendor reconciliations, and AP payment cycles.
• Excellent leadership, interpersonal, and communication skills, with the ability to manage and develop a high-performing team.
• Highly organised and detail-oriented, with strong problem-solving and analytical capabilities.
• Proficiency in Microsoft Excel and financial systems (SAP preferred).
• Demonstrated ability to work effectively in a fast-paced, international, and dynamic environment.
• Commitment to process excellence, internal control, and continuous improvement.