Accounts Payable Clerk | Mid and South Essex NHS Foundation Trust

Southend University Hospital NHS Trust; Southend-on-Sea; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare organization in Southend-on-Sea is looking for a proactive individual to join its Accounts Payable team. The successful candidate will process invoices, match purchase orders, and resolve payment queries efficiently, while ensuring compliance with internal policies. Strong interpersonal skills are essential, and candidates must be detail-oriented and able to manage deadlines effectively. This role does not offer Visa Sponsorship and applications close on December 15, 2025.

Qualifications

• Ability to manage deadlines under pressure while maintaining accuracy.
• Approachable and professional attitude.
• Excellent attention to detail.

Responsibilities

• Discuss complex queries with suppliers and managers on payments.
• Ensure correct authorisation and timely passing of invoices.
• Support the review of scanned documents for accuracy.
• Investigation of statements and implementing correct actions.
• Match invoices with orders in the electronic ordering system.
• Register invoices, credit notes and payment requests.
• Review invoices for payment accuracy and correctness.
• Process manual payment request forms in line with policies.
• Ensure payments are allocated to the correct supplier account.

Skills

Detail-oriented

Strong interpersonal skills

Strong computer skills

Ability to work independently

Job description

Join Our Accounts Payable Team!

We’re looking for a detail-oriented and proactive individual to support the smooth operation of our Accounts Payable ledger. In this role, you’ll be responsible for processing invoices, matching purchase orders, and resolving queries efficiently, ensuring compliance with our approved policies and procedures.

You’ll work closely with suppliers, service line managers, and internal teams, so strong interpersonal and communication skills are essential. The ability to manage deadlines under pressure while maintaining accuracy is key to success.

We’re seeking someone with:

• Approachable and professional attitude
• Excellent attention to detail
• Strong computer skills
• The confidence to work independently without direct supervision

If you thrive in a fast-paced environment and enjoy building positive working relationships, we’d love to hear from you!

Responsibilities

• Discuss complex queries with suppliers, managers, budget holders and procurement staff where there are issues of non-payment, incorrect or late payments or other sensitive issues.
• Ensure correct authorisation, coding and timely passing of invoices (both purchase order and non-purchase order).
• Support the review of scanned documents ensuring accuracy of the scanned image and register all invoices onto the accounts payable system.
• Investigate statements, credit notes, discounts etc., identifying and implementing the correct actions to take.
• Match invoices with orders on the electronic ordering system in accordance with procedures and working practices where auto match has failed, investigating what has caused the auto match to fail.
• Register and input invoices, credit notes and payment requests into the accounts payable system in accordance with approved policies and procedures.
• Review invoices for payment, ensuring the VAT has been properly identified and reclaimed, the invoice has been correctly coded and authorised and is arithmetically correct.
• Receive and process manual payment request form in line with relevant policies and procedures.
• Responsible for ensuring payments are allocated to the correct supplier account.

Our ambition is to deliver excellent local and specialist services, to improve the health and wellbeing of our patients, and provide a vibrant place for staff to develop, innovate and build careers. We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

For more information on this varied and rewarding role, please see the attached job description and person specification.

We look forward to your application!

Please be aware that we reserve the right to close the vacancy early should a high number of applications be received.

Unfortunately, there is no Visa Sponsorship available for this role.

This advert closes on Monday 15 Dec 2025