Accounts Payable Clerk

Climb Recruitment Ltd; Scotland; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Accounts Payable Clerk. This role involves managing the purchase-to-pay process, reviewing expense claims, and ensuring timely communication with vendors. The ideal candidate has a minimum of 2 years of experience in Accounts Payable and strong analytical skills, with a proactive approach to process improvement. Competitive salary offered in a vibrant work environment.

Qualifications

• Minimum 2 years work experience as an Accounts Payable Clerk or equivalent.
• Experience from a Manufacturing background is highly beneficial.
• Comfortable using multiple systems.

Responsibilities

• Perform purchase-to-pay process including matching, processing, and paying invoices.
• Review and process expense claims following company policy.
• Manage AP mailbox and respond to queries timely.

Skills

Analytical skills

Organisational skills

Attention to detail

Problem-solving skills

Effective communication

Education

Knowledge of Accounts Payable principles

Job description

Climb Recruitment are proud to be working with a leading company in the Glasgow area

Role : Accounts Payable Clerk

Role Requirements

The Accounts Payable Clerk must be able to apply accounting principles and handle work that is analytical, evaluative, and advisory in nature, requiring an understanding of both accounting theory and practice. The role demands attention to detail, high-volume data entry, comfort with running and reading accounting reports, and daily communication with employers and vendors via phone or email.

Duties and Responsibilities

• Perform the purchase-to-pay process—matching, processing, and paying invoices in line with company policies and procedures.
• Reviewing and processing expense claims in line with company policy.
• AP Mailbox—work through emails, responding to queries within a timely manner.
• Weekly Payment Runs and processing payments in various currencies.
• Reviewing and processing credit card claims in line with company policy, along with reconciling the credit card account on the ledger.
• Supplier Statement reconciliations to ensure all invoices and payments are accounted for and properly posted.
• Verify and investigate discrepancies within any vendor account by liaising with either the Supply Chain Buyer or the vendor.
• Execute month-end tasks and weekly system reconciliations.
• Handle reception functions (Fanswer door and greet visitors) and office mail.
• Run various reports to keep ledgers up to date (e.g., Trade Creditors, GRNI reports).
• Involvement in other "ad hoc" financial projects under the guidance of the Accounts Payable Supervisor.

Competencies

• Analytical skills
• Ability to multitask / strong organisational skills and ability to meet tight deadlines
• Excellent attention to detail
• Proactive approach to rectify issues and better current processes
• Effective written and oral communication skills
• Problem-solving skills

Accountabilities and Performance Measures

• Responsible for roughly 400 supplier accounts (shared among all Accounts Payable Clerks).
• Maintain tidy vendor accounts on the ledger.
• Reply to invoice queries within 48 hours (urgent emails to be resolved and responded to as received).

Job Requirements

• Qualifications : Knowledge of Accounts Payable principles is essential.
• Experience : Minimum 2 years work experience as an Accounts Payable Clerk or another role in a Finance team.
• Highly Beneficial : Experience from a Manufacturing background.
• Comfortable using multiple systems