Accounts Payable Associate - Italian Language Role

Barry-Wehmiller; Manchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global engineering consultancy in Manchester is seeking an Accounts Payable Associate to support financial transactions. The role requires fluency in Italian and at least 2 years of experience in a Shared Service environment. Responsibilities include processing vendor invoices, resolving discrepancies, and running financial reports. The position offers the opportunity to work with Italian sites and is suitable for candidates who are organised, detail-oriented, and customer-focused.

Qualifications

• Fluent in Italian for effective communication.
• Minimum educational requirement of 4 GCSEs including Math and English.
• Desirable financial qualifications.

Responsibilities

• Process vendor invoices in the ERP system.
• Resolve discrepancies with vendors.
• Propose payment schedules for Divisional Finance.
• Ensure vendors are paid promptly.
• Perform daily cash bank reconciliations.

Skills

Italian language, speaking, reading and writing

Strong written and verbal communication skills

Excellent IT literacy, specifically Excel

Knowledge of different Italian tax codes

Organised with the ability to multitask

Education

A minimum of 4 GCSE's, or equivalent, including Mathematics and English

Tools

Excel

MS Office including Teams and Outlook

Job description

About Us

Barry-Wehmillher is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description

This role is based in the European Finance Service Centre located in Irlam / Greater Manchester. The centre, part of Barry-Wehmiller Corporate HQ, gives support to the financial transactions of both the Packaging and Converting Divisions of the UK and Italy.

BW Packaging Systems brings its expertise and wide range of packaging technologies to help identify the best solution for packaging needs, whether for single machine or a fully integrated line. With parts and service teams positioned around the world, BW Packaging Systems and our leading packaging brands serve customers in the food, beverage, personal care, household, pharmaceutical and other industries. Whilst BW converting is a leader in tissue converting, packaging, flexographic printing, bag converting and nonwovens technology -backed by a century of machine design, manufacturing and service experience.

The primary function of the Accounts Payable Associate is to support the Accounts Payable side of the transactions and processes, ensuring query resolutions, running reports, posting invoices, prepare and process payment runs and supporting internal departments as well as external stakeholders.

You will be expected to work predominantly with Italian sites but also in the UK, as well as our head office in the US.

Responsibilities

• Process vendor invoices in the ERP system, and ensure they are matched to the goods received and original PO quantities and prices
• Resolve discrepancies with internal Purchasing, Operations and external vendors
• Once matched, propose payment schedules to Divisional Finance for guidance
• On approval ensure vendors are paid promptly
• Charges expenses to accounts and divisions by analysing invoice/expense reports, recording entries
• Runs daily cash bank reconciliations
• Maintaining direct debits reconciliations, unallocated cash and aged creditors reports
• Supporting month-end processes
• Verifying vendor’s accounts by reconciling monthly statements and related transactions
• Ensuring that tax is accounted correctly on invoices
• Protecting organization's values by keeping information confidential
• Maintaining SLAs and KPIs within expectations
• Posting EU invoices with correct handling of self-invoices (reverse charge)
• Posting non-EU invoices with proper self-invoice and customs duties management
• Ability to interpret and post various types of customs bills (e.g., DAU, MRN, release notes)
• Linking customs bills to foreign invoices for accurate accounting and tax compliance
• Issuing and posting self-invoices for reverse charge operations
• Correct application of VAT based on transaction type (domestic, EU, non-EU)
• Understanding of customs duties and import taxes

Qualifications

• Italian language, speaking, reading and writing
• A minimum of 4 GCSE's, or equivalent, including Mathematics and English
• Financial qualification is desirable

Experience

• At least 2 years’ experience working in Accounts Payable in a Shared Service environment
• Knowledge of accounting systems, ERP

Knowledge, Skills, Abilities

• Italian language, speaking, reading and writing
• Knowledge of the different Italian tax codes.
• Strong written and verbal communication skills
• Excellent IT literacy, specifically Excel and good knowledge of MS Office including Teams and Outlook, knowledge of common accounting packages
• Working in SharePoint for filing and managing tasks
• Good knowledge of excel, including reporting, lookups and pivot tables
• Knows fundamental concepts, practices and procedures of Accounting
• Organised with the ability to multitask and prioritise
• Passion for process improvement
• Working towards achieving SLAs and supporting the monthly KPIs
• Customer focused, ability to provide quality service and flexibility
• Knowledge of AS 400, JD Edwards, Power Link XA is desirable but not essential
• Participating in conference call via Teams
• Phone skills
• Experience working with D365 & implementation would be advantageous but not essential

Personal Specification

• Knows the concepts, practices and procedures of Accounting
• Ability to learn and take on new processes
• Ability to initiate and work independently
• Ability to work in a team
• Communicates effectively within a complex business environment
• Problem solving skills, action oriented
• Attention to detail and ability to document to a high standard
• Full driving licence is required

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.

Company: BW Corporate Europe