Accounts Payable Associate

dnata Catering; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading catering company seeks an Accounts Payable Associate in Manchester. The role involves processing invoices and credit notes, vendor reconciliation, and query management. Candidates should demonstrate strong analytical and communication skills, as well as the ability to work in a fast-paced environment. This position offers an opportunity to collaborate closely with various internal and external stakeholders.

Qualifications

• Must possess high levels of resilience and able to work in a fast-paced environment.
• Proactive self-starter and able to work independently and as part of a team.
• Ability to meet deadlines while maintaining accuracy.

Responsibilities

• Processing all invoices and credit notes.
• Vendor statement reconciliations.
• Management of vendor queries.

Skills

Attention to accuracy and detail

Strong analytical abilities

Excellent communication skills

Good IT skills - MS Office

Job description

The Accounts Payable Associate is responsible for full end to end of the Accounts Payable function relating to all our most critical suppliers. This includes high value/volume suppliers, rent, rates, utilities, direct debits.

Who you'll deal with

Internal: Central Finance Team, Centre of Excellence, Finance Business Partners, Supply Chain Procurement, Operations, Property, CFO.
External: Vendors

What you'll be doing

• Processing all invoices & credit notes
• Ensure all documents processed are accurate, in the correct currency and in line with relevant VAT codes
• All documents should be processed in line with monthly/quarterly deadlines
• Perform vendor statement reconciliations and ensure they are performed monthly
• Proactively drive query resolution by liaising with vendors and internal stakeholders
• Build solid foundations of collaboration between Dnata and external stakeholders to ensure future efficiencies
• Management of the Vendor Query Mailbox responding to all queries within 24 hours
• Be able to move quickly to manage any on stop issues identified ensuring Vendors are not affected, ensuring the AP Manager is informed in a timely manner
• Review and action direct debit vendor accounts and clear down on a regular basis
• Drive weekly calls with all stakeholders ensuring minutes are documented and actions distributed and resolved prior to each call
• To regularly review assigned vendors showing a debit balance by communicating internally and with the vendor in order to reduce the balance
• Inform AP Manager of any urgent or one‑off payments required outside of the normal payment day
• Deal with any requests for information internally and highlight concerns which cannot be resolved to the team Senior or Manager
• Attend and contribute to One to Ones with your Manager
• Attend and contribute to team meetings
• Effective communication with internal and external stakeholders
• Provide training to new employees
• Provide cross training where required

Responsibilities

• Processing of all invoices and credit notes. Vendor statement reconciliations. Vendor query management for any vendors within the assigned account allocation.

Key Performance Indicators

• Timely processing of invoices and credit notes
• Accuracy of information
• Timely statement reconciliation
• Speed and accuracy of query resolution
• Possess high levels of resilience and able to work within a fast‑paced environment
• Proactive self‑starter and able to work on own and as part of a team
• Strong analytical and problem‑solving abilities
• Excellent communication and organisational skills
• Good time management
• Attention to accuracy and detail
• Persistence in query resolution
• Ability to work under pressure and to deadlines
• Good IT skills - MS Office, Word, Excel, PowerPoint, e‑mail, Internet, Outlook

What you'll show

Required to use own initiative but managed by the Accounts Payable Manager who is on hand to offer guidance and support. Works within defined procedures suggesting process improvements with knowledge gained from experience. Core Competencies: Problem solving, Self‑starter, Adaptability, Deliver consistent results.

Core Competencies

1. Problem solving
2. Self‑starter
3. Adaptability
4. Deliver consistent results