Accounts Payable Assistant - Part-time

TFP Fertility; Oxford; Hybrid; GBP 15,000 - 25,000; Part time

Benefits offered by this job

Hybrid working

Pension scheme

27 days + Bank holidays

Job summary

TFP Fertility in Oxford is seeking a part-time Accounts Payable specialist to join a busy centralised finance team. You will process supplier invoices, manage payments, and resolve queries to ensure timely and accurate processing across multiple clinics.

Hybrid role, 22.5 hours per week, on-site 1-2 days in Oxford, with a focus on data accuracy, collaboration with internal stakeholders, and maintaining payable balances.

Qualifications

• Experience in accounts payable roles with high-volume data entry
• Proficient in Excel and data analysis
• Strong communication with internal/external stakeholders
• Teamwork and deadline-driven performance
• Proactive, accurate, and numerate with attention to detail

Responsibilities

• Process supplier and intercompany invoices promptly and accurately
• Manage payment runs and reconcile supplier statements
• Resolve queries from suppliers and clinics
• Maintain AP balances and documentation daily
• Support wider Finance team with ad hoc accounting tasks

Skills

Accounts payable

Data analysis

Excel

Navision

Communication

Teamwork

Education

AAT Level 3 or accounting equivalent

Tools

Microsoft Navision 2017

Job description

We at TFP, are looking for brilliant minds and passionate hearts to help us shape the future of fertility. We are one of the largest fertility service providers in Europe operating our IVF clinics and egg/sperm freezing banks in the UK, Poland and Netherlands. We have embarked on the mission to use technology to provide patients with a memorable best-in-class fertility journey that leads to the best outcome starting a family! At TFP, we offer all our patients the care, understanding and expertise that help to bring dreams to life. We are passionate about what we do, which reflects our commitment to creating lives and changing lives. Science research and innovation are key to how we work and have led to us pioneering fertility treatment for more than 35 years. Many of our clinicians are internationally renowned specialists and we regularly share knowledge across our clinics to further improve our success. Join us at TFP Fertility, where your passion and expertise can contribute to our legacy of excellence.

The Role:

The primary responsibility of this role is to support the Accounts Payable function within a busy, centralised finance team. We are looking for an experienced finance professional who is confident managing a high volume of invoices with accuracy and efficiency. You will work closely with colleagues and stakeholders across the business to ensure invoices are processed promptly, queries are resolved effectively, and the Accounts Payable process runs smoothly and efficiently.

The role is a permanent part-time position working 22.5 hours per week Hybrid 1/2 days per week onsite at Oxford Fertility

The Location:

Oxford Fertility was established in 1992 and is one of the UK's longest standing and largest IVF clinics. Due to the passion, expertise and reputation of our team, the clinic has grown into a leading fertility clinic and offers a full suite of treatment and diagnostic services, including PGT and IVM. Providing treatment to both NHS and private patients. Conveniently located in a business park setting on the outskirts of Oxford, close to junction 8a of the M40, there is ample free parking for staff and patients around the building.

Key Responsibilities:

• Processing supplier and intercompany invoices, monthly statements and remittances for multiple clinics quickly, accurately and efficiently
• Dealing with correspondence & queries from suppliers & clinics
• Raising and processing regular payment runs for multiple clinics
• Maintaining the accounts payables balances and reconciling regularly with supplier statements
• Ensuring all documentation is maintained on a daily basis (including invoices, credit notes, statements and remittances)
• Offer support to the wider business in relation to Accounts Payable processes and procedures
• Support and assist the Finance team with accounting duties and ad hoc tasks as required

Experience and Qualifications:

• Essential - Previous experience in an accounts payable functional (or similar role involving the data entry and processing of a large volume of transactions)
• Experience working with and analyzing large data sets
• Understanding of the Accounts Payable function and its importance withing the wider business
• Excellent accuracy and attention to detail
• Strong communication skills and experience dealing with both internal and external stakeholders
• Works well in a team environment
• Proactive, not reactive
• Process and deadline driven
• Highly numerate and comfortable working with numbers and interpreting data in Excel
• Resilient and tenacious
• Calm and diplomatic

Desirable:

• AAT (Level 3) or Accounting equivalent
• Experience with Microsoft Navision 2017 is desired but not essential

Salary: Competitive (Depending on experience)

Location: TFP Oxford Fertility Working Hours: 22.5 hours a week Between Monday and Friday - flexible schedule available if required Hours of work between: 9.00am - 5.30pm Hybrid working: one/two days per weeks on-site in Oxford

Pension: Dual contribution pension scheme Holiday Entitlement: 27 Days + Bank holidays