Accounts Payable Assistant Manager

NHS National Services Scotland; Glasgow; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A major healthcare system in Scotland is looking for an Accounts Payable Manager to oversee the payment of supplier invoices and manage the Accounts Payable team. The role involves ensuring timely processing of payments, supervising staff, and maintaining compliance. An NVQ3 qualification is preferred, although extensive relevant experience may be accepted. Candidates should be prepared for hybrid work, with occasional travel to the Glasgow office required.

Benefits

Comprehensive training

Diverse and inclusive workplace

Forces Friendly Employer

Qualifications

• NVQ3 qualification or excellent relevant experience required.
• Purchase ledger and financial experience preferred.
• Experience in using financial systems desired but not essential.

Responsibilities

• Manage and motivate the Accounts Payable team.
• Ensure timely processing of supplier payments.
• Support the AP Manager with reporting and KPIs.
• Provide supervision and training to AP staff.
• Communicate with suppliers to resolve invoice queries.

Skills

Financial systems

Team management

Supplier communication

Problem resolution

Education

NVQ3 qualification in a relevant field

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non‑clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The Department

The Accounts Payable department is responsible for the payment of supplier invoices on behalf of NHS Greater Glasgow and Clyde. We process in the region of 500,000 invoices annually with a total approximate value of £2 billion. We work closely with other departments in the wider finance function such as Procurement, Management Accounts and Treasury to maintain positive relationships with our key suppliers and ensure timely payment of invoices.

The Role

To support the Financial Services function by overseeing high volumes of supplier payments timeously whilst ensuring appropriate systems of control are maintained.

Main duties of the role include:

• Manage and motivate the Accounts Payable Team Leaders and Payment Officers, ensuring control of financial information processed with due regard to completeness and accuracy in line with set timetables.
• Support the AP Manager in meeting specific timescales. E.g. processing of invoices in line with prompt payment requirements.
• Support the AP Manager in the development of performance management reporting and key performance indicators.
• Provide supervision and training to staff in the AP department.
• Ensure compliance and provide on‑going training to accounts payable staff on complex issues such as VAT recovery, Construction Industry Tax Scheme, HMRC issues.
• Liaise and communicate with suppliers and service users.
• Resolve queries and differences on invoices, orders, goods received notes and outstanding payments. Liaise with users and suppliers to resolve issues.
• Control payment runs.
• Reconcile AP Ledger Control Accounts.
• Control supplier master file and other creditors standing data.
• Ensure correct accounting treatment of capital payments and retentions held.
• Supporting the year‑end external audit process alongside the AP Manager.
• Any other duties assigned by the AP Manager.

An NVQ3 qualification in a related topic is required, however, exceptions will be made for candidates with excellent relevant experience.

Purchase ledger and financial experience, and experience of using financial systems, is desired but not essential. Comprehensive training will be provided upon induction.

Accounts Payable operate a hybrid working policy, however, candidates should be prepared to travel to the Glasgow‑based office when required.

Informal contact: Wendy Doyle - [e-mail], 0141 278 2717

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidate

This post may close early to the volume of response. Please submit your application form as soon as possible.

Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third‑party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

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