Accounts Payable Assistant - Ftc 1 Year

Arup; Newcastle upon Tyne; On-site; GBP 22,000 - 30,000; Full time

Job summary

Arup is seeking an Accounts Payable Assistant (1 Year Fixed Term Contract) to join our Newcastle, UK finance team. The role involves validating staff expense claims and supplier invoices, ensuring compliance with tax/VAT regulations, and processing payments via weekly BACS.

You will reconcile statements, prepare journals, and support additional administrative tasks as needed. The ideal candidate has payroll/expenses and AP experience within a collaborative finance environment.

Qualifications

• Experience in staff expense claims and supplier invoices is essential.
• Strong understanding of VAT and tax regulations is preferred.
• Ability to work in a team-based finance environment.
• Experience meeting monthly and annual deadlines is desirable.

Responsibilities

• Processing and posting supplier invoices
• Processing and auditing employee expenses
• Ensuring VAT and tax compliance
• Responding to internal and external queries
• Handling inbound calls for AP function
• Reconciling supplier statements
• Posting journal entries
• Maintaining supplier and employee records in the system
• Supporting ad-hoc administrative tasks as required

Skills

Purchase Ledger

Accounts Payable

Transactional processing

Data entry

Communication

Interpersonal skills

Deadlines

Continuous improvement

Job description

Why Arup?

Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Unleash your creativity and take your skills to new heights while working on inspiring projects. At Arup, we believe in empowering our people to produce work that sets the bar for quality. Our passionate team shares our values, and that's why they love coming to work every day.

The Opportunity

Arup are seeking an Accounts Payable Assistant (1 Year Fixed Term Contract) to join our dynamic and friendly team in Newcastle, UK, reporting to the Accounts Payable Supervisor for day-to-day activities. This role involves close collaboration across the Finance function, supporting accurate, timely and compliant financial processing.

The key purpose of the Accounts Payable Assistant is to check the validity of staff expense claims and supplier invoices ensuring that they are authorised in accordance with company policy, are compliant with tax and VAT regulations, categorised and coded correctly. To ensure staff and suppliers are paid within company policy guidelines via weekly BACS. To reconcile supplier statements and to resolve any associated queries. To prepare and process journals as and when required. To assist with other associated administrative tasks when necessary.

Key Responsibilities Include:

• Processing and posting supplier invoices
• Processing and auditing employee expenses
• Ensuring strict adherence to VAT and tax regulations
• Responding to internal and external queries (written and verbal)
• Handling inbound calls for the Accounts Payable function
• Reconciling supplier statements
• Posting journal entries
• Setting up and maintaining supplier and employee records within the finance system
• Supporting ad-hoc administrative tasks as required
  

Is This Role Right for You?

The successful candidate will bring:

• Experience working within a team-based finance environment
• Previous Purchase Ledger / Accounts Payable experience
• Strong transactional processing and data entry skills
• Excellent communication and interpersonal skills
• Outstanding organisational and prioritisation abilities
• Experience working to monthly and annual deadlines
• A commitment to service excellence and a "right first time" approach
• A mindset focused on continuous improvement

What We Offer you

At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Our Application Process